Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account.

Exemption Status:

Non-Exempt

Schedule Details:

Monday through Friday

Scheduled Hours:

8:30am to 5pm

Shift:

1 - Day Shift, 8 Hours (United States of America)

Hours:

40

Cost Center:

99940 - 5800 Administration

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

EA Business & Technology Major Responsibilities:

• Acts as resident business and technology expert on virtual meeting platforms that support the System CEO office as well as the Biotech Executive suite.

• Learns and successfully deploys platforms in support of all meetings for the CEO, COS, System Communications Officer and provides advice, counsel and technical support to other executive offices in Biotech One suite relative to their virtual needs.  

• Provides training as necessary and applicable to others to build competencies more broadly.

• Responsible for setting up the virtual platforms for all meetings and actively manages the technology usage on site as part of the meeting infrastructure. 

• Problem solves issues related to the technology platforms and coordinates as necessary and applicable with Information Services (IS).

Other Major Responsibilities:

• Serves as a trusted partner with the Chief of Staff and the Executive Assistant to the President and CEO of the system to coordinate activities for the suite.  Responsible for coordinating coverage with the CEO suite’s executive administrative assistants.

• Event Planning: Responsible for coordination of annual System Leaders meeting, yearly All Boards Strategic Planning meeting and other large-scale meetings for the CEO.  Works closely with Chief of Staff and other outside vendors in preparation for these events, including: creation and distribution of invitations, collecting RSVPs, managing logistics for guest speaker, works closely with the catering personnel as well as the venue event planner. 

• Parent Board and Other Board Meetings: Manages the technology (Webex and conference room technology) required for running the parent board’s quarterly meetings, as well as other board meetings.

• Ventures Board; Works closely with the Chief of Staff and is responsible for coordination of the yearly calendar, distributing the quarterly board package, presentations as needed.

• Sponsorship Committee: Serves as the project coordinator for the health system’s Sponsorship Committee, working closely with the Chief of Staff and committee members. Responsible for organizing monthly meetings, distributing summary of assignments as it relates to sponsorship opportunities for the entire system and responsible for the sponsorship budget. 

• Supports the Chief of Staff in all presentation materials for the CEO, including PowerPoint slides and other written materials.

• Responsible for the CEO Executive office suite common area.  Works closely with the Facilities Department on repairs needed, updates to the office, etc.  Works with the executive admin staff to ensure that all common duties of the office are covered, i.e, copy machines, ordering supplies, mail, AV needs in conference rooms, etc.

EA Major Responsibilities:

• Establishes and maintains executive’s calendar making decisions to schedule meetings, appointments and travel time.  Prepares agendas and appropriate documents to ensure efficient management of meeting schedules.  Makes travel arrangements as needed for executives and handles arrangements for visits by vendors, board members and other visitors/guests.

• Acts as an advisor to internal and external contacts and makes appropriate decisions.   Monitors