Account Clerk Senior

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Account Clerk Senior

Institution:

Winona State University

Classification Title:

Account Clerk Senior

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

Winona

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$21.90 - $31.21

Job Description

1. Perform various Student Payroll services for the University; including but not limited to the following items.

• Ensure accurate data is entered into the Student Payroll Module including but not limited to Employee Setup, Work authorizations, Maintain Cost Centers, Work Study Budgets, etc.
• Process, audit and reconcile WSU student payroll transactions to ensure paychecks are generated; accurate records are maintained, and Federal, State, regulations are followed.
• Meet with International Students to complete new hire paperwork and submit to Tax Services for approval. Maintain accurate and ongoing records of NRA employees to ensure appropriate treaty benefits are granted, and mandatory documentation is completed and submitted to Tax Services and IRS.
• Maintain, process, and reconcile stipend payments.
• Enter and process garnishments, and other types of income withholding as required by court order or by Federal or State direction.
• Assist departmental offices in monitoring work study and student help budgets to assist with appropriate spending.
• Communicate tuition waivers to Student Accounts and maintain taxable benefits information.
• Serve as primary resource for questions relating to student employment.
• Maintain and follow the Internal Control Procedures for the Student Payroll process.
• Maintain WSU Student Payroll website and Student Hiring application.
• Create and distribute bi-annual Student Employment newsletter.
• Provide Student Employment training to new Supervisors.
• Complete employment verifications for current and past student employees.
• Maintain and order new hire packets.Ensure that the Warrior Hub and Rochester have enough available and are all current versions of the documents.Provide training to the Warrior Hub if the forms have had changes.

2. Perform various Business Expense, Travel Advances and other Travel related services for the University’s faculty / staff and student populations, including but not limited to the following items.

• Review, approve, record, and reconcile payment expense reimbursements & travel advances, in a timely manner.
• Advise campus on travel policies and/or procedures.
• Have current working knowledge of bargaining unit contract changes especially those relative to professional improvement and travel expenditures.
• Reconcile SEMA4 travel data biweekly to MnSCU accounting.
• Advise campus on policies regarding travel rewards set by the State of Minnesota. Adhere to the current IRS ruling that travel expense reimbursements need to be submitted within 60 days. Educate employees and students on the travel related policies and regulations.
• Assist in enforcing the State of Minnesota policy on student usage of state and personal cars for state business.
• Assist employees and students in reviewing their travel expense reimbursements and answer questions regarding reimbursable expenses paid through payroll (faculty / staff) or check (students).
• Act as the Business Office liaison to the student groups, their advisors, and the student union director in regards to student travel.
  Maintain current knowledge on IRS rulings of mileage rate changes and inform the appropriate personnel of any changes.
• Provide training sessions to all campus employees & student groups on travel policies.
• For Faculty Led Travel order Merchants Bank cards and reconcile and request payments upon return.

3. Perform other duties as assigned to ensure the smooth functioning of the Business Office and maintain the reputation of the organization as a viable business partner; including but not limited to the following items.

• Assist with data entry within the Business Office; (Marketplace, Accounting Modules, etc.)
• Assist with various data processing points within the Business Office; (Purchasing, AP, AR, Cash Management, p-card transaction review etc.).
• Assist with various reconciliations within the Business Office.       
• Maintain procedures manual regarding duties and processes.
• Assist with Physical Inventory
• Compete vendor deductions for parking and Foundation in