Staff Associate: Assistant Project Manager

About MassArt:

Founded in 1873, having celebrated its 150th anniversary in 2023, Massachusetts College of Art and Design (MassArt), is the nation's first and only independent, free-standing public college of art and design in the country. MassArt is an inclusive community of thinkers, doers, makers, educators, innovators and leaders striving to shape the future through art and design. We've spent 150 years demonstrating the truly amazing things that happen when a world-class art and design education is an option for every deserving student. Located in Boston's hub of arts and culture along the Avenue of the Arts, MassArt enrolls 2,000 students and offers a comprehensive range of undergraduate and graduate degrees in 18 disciplines, as well as continuing education and youth programs.  

MassArt strives to be a model of diversity and inclusion; the campus community reflects the layers of cultural and self-identity that proudly make up our region, nation, and world. We build effective partnerships with co-workers throughout the College by freely sharing appropriate information and providing assistance to all and maintain an environment that is welcoming to persons of all backgrounds, nationalities, and roles.

Job Description:

MassArt has a wonderful opportunity for an entry level Assistant Project Manager with the desire to grow and learn in both project and operations management working alongside a talented facilities team.

Reporting to the Assistant Vice President of Facilities Management and Capital Planning (AVP), this position is responsible for developing and overseeing the project scope, schedule, budget, procurement, and contract administration for small to midsize capital and maintenance projects. The assistant project manager works closely with the AVP and the college community from project conception through completion.  Assist the architects in the creation of bid documents and contract administration. Maintains departmental information, data systems, drawings, records, O&M manuals, etc.  The ideal candidate should be analytical, results-driven, self-motivated, and have a minimum of 3 years of project management experience in a related field.

SUPERVISION RECEIVED: Reports to the AVP of Facilities Management and Capital Planning 
SUPERVISION EXERCISED: Provides Functional Supervision and provides reports on the work of contractors, consultants, and vendor
Union Designation: This position is governed by the APA collective bargaining agreement. 
Salary Range: $75,000-$80,000
Hours: 37.5 per week,  7:00 am - 3:00 pm

ESSENTIAL FUNCTIONS:

• Assist the AVP with small to midsize capital projects, deferred maintenance programs, and other facility improvement initiatives from start to finish.
• Coordinates project-related work with college departments, occupants, and other stakeholders to ensure minimal disruptions to the community.
• Communicates progress and developments to all stakeholders on a regular basis.
• Assists with the preparation of pre-planning studies required by DCAMM's deferred maintenance program.
• Assists with day-to-day operations with direction from the AVP and the Director of Facilities for Maintenance and Trades.
• Assists AVP with college-wide facilities planning.
• Provides support in the preparation of space planning documents, maintaining accurate space inventory, floor plans and building vital information for facility needs assessment.
• Conducts audits of invoices to ensure accurate billing, and required supporting documents.
• Assists with reporting requirements, surveys and programs established by DCAMM, DHE or other regulatory agencies.
• Manages, maintains and ensures drawings, both physical and electronic are accurate and up to date.
• Modifies electronic drawings to reflect the current state of the college's property.
• Performs necessary space data validation and performs field audits to validate the