Accounting and Administrative Specialist

Description

About RapidFire Safety & Security:

RapidFire Safety & Security is a leading provider of fire life safety and security solutions, earning customer trust by delivering exceptional value through strategic acquisitions, allowing us to drive organic growth in every market through the excellence of our teammates.

Position Summary:

The Accounting Specialist is responsible for managing various financial tasks, including accounts payable and receivable, bank reconciliations, financial reporting, and assisting with month-end and year-end closing processes
 

Responsibilities:
 

Accounting: 60%

• Manage accounts payable and accounts receivable functions, including timely processing and recording of invoices, payments, and receipts. 
• Perform bank reconciliations and ensure accuracy of financial records. 
• Assist in the preparation of financial statements and reports, including monthly, quarterly, and annual financial statements. 
• Collaborate with internal departments to resolve any discrepancies or issues related to financial transactions. 
• Assist with month-end and year-end closing processes, including journal entries, accruals, and reconciliations. 
• Maintain accurate and up-to-date financial records and documentation. 
• Help in the preparation of budgets and forecasts. 
• Assist in the implementation and improvement of accounting procedures and internal controls. 
• Stay updated with changes in accounting regulations and ensure compliance. 
• Provide support during audits and collaborate with auditors as needed. 
• Perform other ad-hoc financial tasks and projects as assigned.

Administrative: 40%

•  Answering phones – triaging calls. Forwarding / un-forwarding phone lines AM & PM to After Hours service.
• Assisting Sales personnel with preparing proposals.
• Researching equipment and suppliers to create Quotes.
• Setting up new accounts for monitoring at our Central Monitoring Station.
• Creating new installation paperwork and monitoring agreements.
• Creating email, correspondence, memos, letters, Faxes and forms.
• Maintaining the existing customer-based filing system.
• Providing general support to visitors.
• Attending Staff meetings and taking detailed minutes of the meetings.

Competencies: 

• Excellent written and verbal communication skills. 
• Superior attention to detail and accuracy. 
• Ability to handle multiple projects at once, switching between various tasks quickly. 
• Strong knowledge of industry protocols and best practices 
• Ability to work independently and meet tight deadlines. 

Knowledge, Skill & Other Requirements: 

• Bachelor’s degree in accounting, finance, or other related field; preferred 
• Proven experience as an Accounting Specialist or similar role 
• Strong knowledge of accounts receivable principles and best practices 
• Proficient in using accounting software and MS Office applications, particularly Excel. 
• Knowledge of GAAP and familiarity with relevant accounting regulations and standards. 
• Experience with ERP systems; a plus 
• Must be legally authorized to work in the United States.