Temporary Administrative Assistant - Bureau of Economic Geology - (UTEMPS)

Job Posting Title:

Temporary Administrative Assistant - Bureau of Economic Geology - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2026

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

General Notes

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process.  Please no phone calls or emails. The projected end date for this temporary assignment is August 31, 2026. This assignment is located at the Bureau of Economic Geology at the JJ Pickle Research Campus.

Purpose

Temporary additional assistance is needed in the Purchasing Department at the Bureau due to staff retirement and transition.

Responsibilities

• Assist the Purchasing department with purchasing and receiving activities. Performs purchasing, receiving, and reconciliation activities for the procurement of supplies, materials, equipment, and services utilizing the Bureau's internal Purchasing System.

• Register Bureau of Economic Geology employees for conferences, job-related classes, and memberships, and licenses. Manage Bureau Supply Closet and data entry reconciliation for supply chargebacks.

Required Qualifications

High school diploma/GED, strong organizational/communication skills, proficiency in Microsoft Office (Word, Excel), and good customer service

Preferred Qualifications

Basic UT Austin knowledge

Hourly Rate

$24.00

Working Conditions

• Attire: Jeans

• Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation, Lifting, pushing, or pulling, Standing

Work Shift

• Hours per week - 19

• The work hours are from 8 a.m. to 5 p.m. The schedule is to be discussed with the supervisor.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an