Junior Finance Assistant

Company Description

Who we are

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them.

You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all of our teams.

Whichever area of the business you join, you’ll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.

Job Description

The role

The role will support the London Billing function, it sits within our Warsaw Hub and is part of the Finance Team.

The Billing function in London looks after all Partners in the London office and deals with all aspects of their billing. 

You will be assisting the London billing team in issuing bills and completing a multitude of tasks in order for a bill to be successfully issued and paid.  Our role is to reduce the risk related to the size of our WIP in our balance sheet.  Our strength comes from our teamwork and working as a highly talented and collaborative team.

Who you will work with

You will predominantly be working with Billing Advisors, Billing Coordinators, Client Centric Billing Team and other Billing Assistants.  You will also have contact with Partners, Managing Associates, Practice Assistants and our Delhi Finance Team.

What you will be responsible for

The specific purpose of this role is to provide assistance and support to the Billing Team within the London Office. 

What you will do

You will be assisting a high number of colleagues within the team, where you will be required to prioritise your workload effectively and be able to interpret various instructions. 

Operational Activities:

• You will be allocated requests received in the joint mailbox.
• Day-to-day billing support of billing team including the client centric billing team.
• Amending, authorising, finalising and emailing bills.
• Collating and filing documentation to go with bills.
• Updating information within GPMS/Intapp.
• Following guidance with the Biller to Interact with Partners, Managing Associates and other business professional colleagues.
• Chasing outstanding draft bills (to include outstanding timesheets).
• Ad-hoc queries.

Tasks:

• Reviewing and actioning tasks allocated via the London billing assistant mailbox or client centric assistant mailbox.
• Amend attachments/breakdowns (transfers / time splits) as part of the billing process.
• Prepare Matter Review Reports and Matching Excel Reports.
• Prepare pre bill guides/draft invoices following guidance from the Biller.
• Amend draft invoices.
• Update matters from ebilling validation report.
• Deliver bills (including CC Worldwide and Newcastle bills).
• PDF of bills.
• Collating and filing all bill papers in the relevant network drive.
• Time/costs transfers and write offs in line with current policies.
• Cancel invoices, print credit notes and reissue bills (same day) where applicable.
• Collating and filing cancelled bill papers and applicable credit notes in the relevant network drive.
• Intapp tasks.
• Viewing detail within matter financials under guidance from the Biller.
• Follow up with Practice Assistants to update matters when Managing Associates leave.
• Liaise with Delhi Team on specific billing tasks.
   

Reports:

• Run open drafts reports.
• Run weekly matching anticipated report.
• Run Write off drafts report
• Run pre bill