Work Locations: With the exception of some select roles that have In-Office requirements, most temporary or third party payroll workers should expect to work remotely, unless otherwise discussed.

 

Division Story

A+E’s Technology team is deep-rooted in the heart of our business. We have great people and great technologies, and together we take on the toughest challenges. As innovators, we choose to iterate, pivot, and adapt quickly. We’ve reinvented the way A+E leverages technology to produce and sell world-class content. We’ve modernized our core solutions and embraced a cloud first approach. Perched on the virtues of our “Technology Code”, we make technology better, create solutions together, and most of all, we have fun with it. Our team members are motivated individuals who help each other do remarkable things every day. Together we deliver best-in-class solutions that transform the way A+E works. If this sounds like something you want to be a part of, we want to hear from you!

Job Description

THE ROLE: Executive Assistant, Media Production, Operations and Engineering (Temporary)

 

A+E has an amazing opportunity for an Executive Assistant, Media Production, Operations and Engineering, providing administrative support to the leaders of A+E’s three key media-focused operations and engineering teams: Production Operations, Content Services Operations, and Media Engineering and Broadcast Operations. If you are a television junkie with a passion for creativity and technology, then this is the place for you. 

 

MORE ABOUT WHAT YOU’LL DO:

 

• Facilitate and manage daily schedule of three executive leaders, screen calls, schedule meetings, and handle any requests as they come in  

• Screen and route calls as necessary  

• Maintain effective communication with the three executive leaders regarding calendar and changes to calendar as well as schedule reminders and planning upcoming senior meetings  

• Maintain alertness to potential problems, always being proactive to avoid scheduling conflicts  

• Create agendas and other meeting materials as required  

• Schedule travel, create itineraries, provide overall assistance and support during travel  

• Prepare expense reports using Concur database system  

• Reconcile travel expenses with each leader’s Corporate American Express card  

• Perform various department tasks using in-house database systems (Carta AP, Debut, Airtable, Concur, Fabric, Jagger, Sharepoint, LucidChart, Jira)  

• Receive and coordinate production payment milestones, and route to Accounts Payable/Legal as necessary  

• Track and assist with spending, including equipment purchases and accruals 

• Overall coordination for department needs:  

• File maintenance; clerical initiative and support  

• Regular and organized communication with our suppliers  

• Draft routine correspondence for leaders 

• Conduct industry research for leaders as requested  

• Share in providing administrative coverage, etc. for others in department, as necessary. 

• Plan social events and coordina