Senior Accounts Payable Specialist

<p><strong>Position Overview:</strong> The Accounts Payable Specialist is responsible for managing the full cycle of vendor invoice processing and reconciliation to ensure timely and accurate payment of obligations. This role requires strong attention to detail, organizational skills, and the ability to collaborate with internal stakeholders and external vendors. The Specialist will also support special projects and assist with audit preparations as needed.</p> <p><strong>Duties and Responsibilities:</strong></p> <p><strong>Invoice Processing &amp; Coding:</strong></p> <ul> <ul> <li>Sort, code, and review vendor invoices for accuracy, matching them to purchase orders or receiving documents.</li> <li>Verify correct pricing, quantities, and account coding before entry into the accounting system.</li> <li>Post debits and credits to proper accounts, balance daily entries, and make necessary corrections.</li> </ul> </ul> <p><strong>Reconciliation &amp; Payment Preparation:</strong></p> <ul> <ul> <li>Reconcile vendor statements and resolve discrepancies with vendors and internal departments.</li> <li>Prepare payment runs, ensuring all approvals are obtained and payment terms are met.</li> <li>Support month-end and year-end closing activities related to accounts payable.</li> </ul> </ul> <p><strong>Vendor Management &amp; Records Maintenance:</strong></p> <ul> <ul> <li>Maintain organized vendor files—electronic and/or paper—ensuring all documentation is up to date.</li> <li>Respond to vendor inquiries regarding payment status and resolve any outstanding issues promptly.</li> </ul> </ul> <p><strong>Audit Support &amp; Special Projects:</strong></p> <ul> <ul> <li>Assist with internal and external audit requests by gathering documentation and responding to inquiries.</li> <li>Participate in process-improvement initiatives and special accounting projects as directed by management.</li> </ul> </ul> <p><strong>Skills &amp; Qualifications</strong></p> <p><strong>Education &amp; Experience</strong></p> <ul> <li>Associate’s degree in Accounting, Finance, or a related field preferred.</li> <li>3–5 years of direct experience in accounts payable or a similar finance role.</li> <li>Solid understanding of accounts payable principles and best practices.</li> <li>Proficiency with automated accounting systems and intermediate to advanced Excel skills.</li> </ul> <p><strong>Core Competencies:</strong></p> <ul> <li>Exceptional attention to detail and acc