Fleet Manager - USA

Remote: You will be able to work from your home location within the United States, preferably within Eastern U.S states.

PURPOSE AND SCOPE:

The Fleet Manager is responsible for the day-to-day management of the Company Car fleet in Fresenius Medical Care’s (FME) critical US market ensuring optimal policy, operations and supply for fleet.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Owns and manages the company’s fleet operations in the US comprising over 1,300 vehicles, ensuring safe, compliant and cost-effective operation.
• Supports the development and implementation of the US fleet strategy, aligning local operational requirements with global fleet objectives and business priorities.
• Together with FME’s 3rd party Fleet Management Company, manages the full vehicle lifecycle, including vehicle selection, acquisition, allocation, replacement and disposal, ensuring operational efficiency and value throughout the asset lifecycle.
• Ensures business continuity by identifying operational risks, implementing preventative measures and developing contingency plans to minimize disruption.
• Acts as the primary escalation point for fleet-related issues raised by employees, suppliers and stakeholders, ensuring timely resolution and effective communication.
• Maximizes the use of systems and operational data to improve fleet utilization, driver behavior, compliance, reporting accuracy and operational performance.
• Identifies opportunities for continuous improvement, implementing initiatives that enhance operational efficiency, improve driver experience and reduce fleet costs.
• Ensures accounting procedures adhered to including invoice review and payment, cost center accuracy and supports any restructuring activities.

Compliance, Risk & Driver Management

• Ensures the fleet remains fully compliant with all applicable legal, regulatory and company requirements.
• Develops, implements and governs local fleet policy in consistent with Global Fleet Policy, ensuring consistent application, regulatory compliance and enforcement.
• Ensures robust processes are in place for driver license verification, vehicle authorization and ongoing driver compliance.
• Partners with business stakeholders to promote safe driving, fulfil duty of care obligations, identify driver training needs and support initiatives to reduce fleet risk.
• Oversees accident and incident management processes, ensuring claims are managed effectively, root causes identified and corrective actions implemented.

Financial & Commercial Management

• Develops, monitors and analyses fleet operating costs, providing detailed financial reporting, KPI analysis, savings calculations and recommendations to stakeholders.
• Leads fleet budgeting and forecasting activities, providing financial guidance and cost planning support during annual budget cycles.
• Manages fleet-related financial administration, including purchase orders, invoice approvals, supplier account reconciliations and accurate cost allocation.
• Reviews vehicle eligibility, driver entitlement and fleet utilization to optimize vehicle allocation, rightsizing and total cost of ownership.

Supplier & Procurement Management

• Develops and maintains strong working relationships with fleet management companies, OEMs and other suppliers, monitoring service delivery, contractual performance and identifies opportunities for continuous improvement.
• Participates in supplier business reviews in collaboration with Procurement and business stakeholders, ensuring supplier performance meets agreed service levels.
• Supports the Global Category Leader and business leaders in the development and execution of fleet category strategies and procurement initiatives.

Sustainability

• Develops and CO2 emissions reduction initiatives, supporting the transition to lower emitting and electric vehicles through infrastructure planning, stakeholder engagement and alignment with the organisation’s sustainability objectives.
• Develops fleet emissions performance dashboards and reports and analytics including current and future scenario modelling.

Stakeholder Management & Governance

• Builds effective working relationships with Procurement, HR, Legal, Health & Safety and business leaders to ensure fleet services support business objectives.
• Provides subject matter expertise and advice to managers and employees on fleet policies, processes and best practice.
• Demonstrates the highest ethical standards and ensures company policies, procedures and governance requirements are consistently applied.