Accounting Manager - High Mowing Organic Seeds

Client: High Mowing Organic Seeds

Website: https://www.highmowingseeds.com/

Role: Accounting and Benefits Manager

Location: Wolcott, VT

About High Mowing Organic Seeds

High Mowing Organic Seeds in an organic, non-GMO leader in the seed, farming and food community who cares deeply about the need to grow nutrient rich, healthy food for the world and each other. The company began in 1996 with just 28 seed varieties but has grown into a thriving business community whose efforts make organic seeds available to home gardeners and commercial growers across North America. Today we offer over 700 heirloom, open-pollinated and hybrid varieties of vegetable, fruit, herb, and flower seeds to our customers. We believe in a deeper understanding of how re-built food systems can support health on all levels – healthy environments, healthy economies, healthy communities, and healthy bodies.

Your impact:

As an Accounting Manager at High Mowing Organic Seeds, you will play a vital role in the continued success and growth of our business. Reporting to the CEO, you will be a key member of our leadership team and will collaborate with staff and partners to help us succeed. You will be responsible for accounting, business and financial analysis, and identifying opportunities to improve financial management, as well as benefits administration and basic HR functions. You will supervise two (2) accounting staff members.

Your Role:

 Accounting Responsibilities

• Oversee all bookkeeping and ensure consistent accounting practices and accurate reporting to include AR, AP, bank deposits and account reconciliation.
• Prepare year-end closeouts and materials for tax and audit firm.

• Review financial reports for accuracy and consistency and make correcting entries as needed
• Identify sources of errors and put in place systems to ensure accurate accounting
• Keep accounting SOPs updated
• Oversee and mentor Accounting staff (2)
• Manage cash flow
• Direct use of the line of credit
• Monitor AR, AP levels in the context of cash flow
• Oversee collections
• Ensure protocols for setting up and approving new term accounts are followed
• Review AR and work with accounting team to follow up with past due accounts
• Facilitate customer follow up for particularly difficult to collect accounts
• Prepare and analyze financial reports and help identify opportunities for company performance and process improvement
• Prepare and review financial reports with CEO
• Prepare financial reports for investors and lenders
• Conduct annual ratio analysis
• Prepare weekly report for managers’ expense to budget review
• Notate variances as part of month-end close and review
• Provide information for the budget process and compile the annual budget

• Maintain relationships with outside service providers

• Work with accountant on taxes and planning issues
• Work with insurance broker on annually reviewing insurance coverage
• Work with benefits brokers on reviewing options available for employee benefits

• Administer payroll & benefits

• Oversee payroll preparation and ensure payroll administration is accurate and timely
• Oversee change of season processes and changes to pay and benefits

Human Resources Responsibilities

• Ensure that documentation of employee status and categories (part-time, full-time, regular/seasonal, hourly/salaried, exempt/non-exempt), pay rate, and benefits is up to date

• Work with insurance and benefit companies for new enrollments, changes to status, and termination of benefits
• Maintain confidential HR records and ensure management tools that record employment status, pay rates history, and other information is accurate
• Prepare reports on labor by department and develop tools that enable managers to better manage labor budgets
• Serve as resource for staff on benefits questions, including health and dental insurance programs, paid time off and general company policies
• Conduct orientations with new employees
• Conduct exit interviews and follow up on end of employment items
• Keep employee handbook up to date and incorporate new policies

Required Experience and Skills

• Accounting degree and 5 years of accounting experience
• Knowledge of finance, accounting, budgeting, and cost control principles in