Program Coordinator, Senior

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

 

 

Sr. Program Coordinator

 

Job Description

 

The Sr. Program Coordinator will be responsible for high-level program coordination across multiple projects, program organization and documentation, and strategic planning/implementation to support alignment of goals and programmatic growth.

 

Our team uses high-quality data and rigorous analytical approaches to study ways to eliminate cancer health disparities. We are focused on examining why cancer disparities exist globally, and to identify effective strategies to advance cancer health equity. We are interested in a range of explanatory factors at the biological, individual, neighborhood and policy level that can be targeted to improve cancer outcomes. Our projects run nationally as well as internationally. Our team includes biostatisticians, project managers, research professionals, post-doctoral fellows, and graduate students. 

 

The Department of Population Health Sciences aspires to create a community built on collaboration, innovation, creativity, equity, and inclusivity of others without biases or prejudice of any kind. Our collective success depends on a robust exchange of ideas - an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, we are committed to diversity in the staff and faculty we hire, the policies we create, and the decisions we make.

Programmatic planning and coordination (30% effort):

 

The Sr. Program Coordinator will be responsible for high-level coordination of activities across teams. This includes managing team activities, meetings, events, schedules, and tracking of key program deliverables and benchmarks. This requires working closely with cross-functional teams and project managers to ensure alignment of scope, deliverables, required resources, workplan and timing of projects.  The Sr. Program Coordinator will be responsible for continuously evaluating the research program at a high level and making suggestions for addressing inefficiencies. This will also involve optimizing productivity and nurturing program success from inception to completion, promoting robust documentation and tracking of project procedures and deliverables, and working with internal and external partners across different institutions in the US and abroad to accomplish overall program goals. The Sr. Program Coordinator will develop and maintain a system to support timely and accurate communication within the program, and with stakeholders, e.g. collaborating institutions, sponsors, vendors, suppliers, etc. and act as a delegate for the PI as needed with external partners. 

 

Grants and Financial management (20%):

 

The research program is supported by a complex mix of federal, organization, and institutional grant funding across projects. The Sr. Program Coordinator will work closely with project leads to provide detailed and extensive support for routine, timely tracking and documentation of expenses, financial records, reconciliation, purchases, progress reports, etc across projects. This will also require regular review of budgets, project staffing, supplies and other expenses in relation to project goals. The Sr. Program Coordinator will also assist with execution of sub-contracts, MTA, DUA and other administrative documentations needed. The Sr. Program Coordinator will work closely with the PI and RPL to determine appropriate funding opportunities and support with grant planning and documentation.

 

Program Documentation (20%):

 

The Sr. Program Coordinator will develop an efficient and user-friendly system for ensuring robust documentation, SOPs and organization of relevant program materials. This includes ensuring that all protocols, manuals, manuscripts, slide