Program Manager (Program Technician 2) Oregon Rural Health Collaborative

Department Overview

The Program Manager (Program Technician 2) – Oregon Rural Health Collaborative (ORHC) works as part of the Oregon Office of Rural Health’s (ORH) team to manage an 18-month initiative (ending September 30, 2027), funded through the State of Oregon’s Rural Health Transformation Program (RHTP). This project will bring together and empower rural Oregon communities across eight regions to build thriving, sustainable health care systems and approaches through expert facilitation, targeted technical assistance (TA) and collaborative regional partnerships. To achieve the project goal, the Program Manager - ORHC will manage activities including: 1) Convening and facilitating in-person and virtual regional meetings to identify needs, assess strengths, build consensus and develop sustainable models for rural health care delivery; 2) Work with the ORH RHTP Technical Assistance Program Manager to provide and/or engage contractors to provide TA support to develop viable strategic plans, financial/operational sustainability planning, change management guidance, shared governance models and performance improvement frameworks; and 3) Prepare regions to submit grant applications to the Oregon Health Authority (OHA) at the end of the RHTP Year 2 to fund collaborative projects that will transform rural health care delivery and support via innovative partnerships to sustain these systems for years to come.

 

This position works closely across ORH’s teams to manage regional convenings and provide subject matter expertise, evidence-based support and TA to rural Oregon health care-related organizations in support of RHTP efforts across the state.  Remote-first with local presence. This role is remote but highly engaged locally, with ongoing in-state travel.

 

Function/Duties of Position

Project Management: Aligned with ORH’s scope of work with OHA for the ORHC project, the Program Manager is responsible for assessing, planning, implementing, monitoring and evaluating the ORHC project. This includes working with eight pre-identified regions across rural Oregon to plan and coordinate regional planning meetings (includes both in-person and virtual meetings). Responsibilities include:

• Collaborate with regions to identify regional meeting participants;
• Develop marketing materials to engage individuals in regional meetings;
• Collaborate with regions to develop meeting agendas and materials;
• Ensure participant engagement and the consensus-building process;
• Identify and engage with professional facilitators to facilitate regional meetings;
• Track action items and ensure timely completion of project deliverables;
• Facilitate follow-up activities, including analyzing data gathered at meetings to identify common themes and referring strategic planning and grant writing TA needs to the team’s TA Manager;
• Ensure proper expense reporting related to the project and tracking detailed expense records for fund attribution; and
• Prepare progress and annual reports on project activities and outcomes.

Strategic Planning: As needed, advises the Director of Field Services and team members on:

• Developing programming, education and partnerships to support this RHTP initiative; and
• Developing community engagement and partnership strategies. 

Communications, Information-Sharing and Partnerships: Responsible for the following:

• Maintain databases of contacts at rural hospitals, clinics, public health agencies, EMS agencies, community-based organizations and others that engage with the ORHC project.
• Provide content to update webpages as needed.
• Proactively share information and resources with facility and community contacts.
• Proactively develop and maintain relationships and identify areas for collaboration with others, including facilities, associations, policymakers, and more.
• Contributes to ORH’s newsletter and social media posts.
• Contributes to ORH’s annual report. 

Subject Matter Expertise: As requested, or as independently proposed, this position is responsible for researching topics relevant to regional planning for RHTP initiatives. The Program Manager is also responsible for monitoring and providing updates to ORH staff and rural constituents on policy relevant to the Oregon RHTP. 

Organization and Team Support: ORH’s success relies heavily on internal collaboration and a teamwork environment. As such, there is the expectation that other duties may be assigned in addition to the following:

• Participate in staff-wide and team meetings;
• Support ORH events—both virtual and in-person; and
• Support the Director and ORH staff to ensure accomplishing the o