Senior Program Analyst

Job Summary

Aptive Resources is seeking a Senior Program Analyst to support research program operations for the Department of Veterans Affairs Office of Research and Development (ORD) Health Systems Research team, supporting the Field Enterprise Research Support Services contract.  The role supports ORD’s implementation science and health systems research activities by providing program-level coordination, operational analysis, and performance tracking across project processing, budget-related workflows, and data management functions.

 

This position supports day-to-day program operations by leading and coordinating project workflows, supporting review and processing of project and budget requests, synthesizing program data, and identifying opportunities to improve program effectiveness. The successful candidate will demonstrate the ability to independently manage workstreams, coordinate across stakeholders, and contribute to program-level decision-making in a structured, fast-paced environment. This position requires strong client interaction skills and a demonstrated ability to work autonomously while supporting multiple program priorities and stakeholders.

 

This is a 100% remote position. This position may be filled as full-time (40 hours/week) as well as an additional part-time role (20 hours/week) based on program needs.

Primary Responsibilities

• Prescreen, review, and facilitate processing of project modification requests, budget requests, and project initiation materials related to implementation science work and/or peer review research initiatives.
• Coordinate and execute program workflows related to project, budget, and peer review processes, ensuring alignment with established guidelines and timelines.
• Collect, validate, analyze, and synthesize data from field activities to support reporting, performance tracking, and dissemination to stakeholders.
• Maintain and update personnel and project tracking spreadsheets to support application and peer review processes.
• Coordinate and support application and peer review processes, including tracking submissions, ensuring completeness, and facilitating communication across stakeholders.
• Identify opportunities for process improvement and lead or support development and implementation of standard operating procedures (SOPs), job aids, and training materials.
• Prepare program-level reports, summaries, and analyses related to project activities, budget-related workflows, and program operations.
• Support automation and streamlining of workflows using tools such as Excel, SharePoint, or other systems to improve efficiency and consistency of program operations.
• Coordinate with program leadership and stakeholders to ensure timely and accurate processing of requests and deliverables.
• Communicate clearly and professionally with internal and external stakeholders to resolve issues, ensure data accuracy, and support program objectives.

Minimum Qualifications

• Bachelor’s degree in business administration, public administration, health administration, public health, research, finance, or a related field.
• 8+ years of experience supporting program management or program analysis in a complex organization.
• Demonstrated ability to independently manage tasks, prioritize workstreams, and contribute to program-level operations with minimal oversight.
• Demonstrated experience with data validation, analysis, and maintaining structured tracking tools (e.g., Excel, SharePoint).
• Proficiency with Microsoft Office tools, including Microsoft Excel (e.g., data management, formulas), Microsoft Teams, and SharePoint.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Effective written and verbal communication skills.
• Ability to work independently in a remote environment while managing assigned tasks and deadlines.
• Ability to obtain and maintain a public trust clearance. 
• Legal authorization to work in the U.S. 

Desired Qualifications

 

• Experience supporting research program operations, including implementation science or health systems research.
• Experience working in a federal or VA environment.
• Experience supporting program performance tracking, reporting, or evaluation activities.
• Experience supporting budget-related workflows, financial tracking, projections, or request review processes in a program environment.
• Experience developing SOPs, job aids, or process improvement initiatives.
• High level of experience and comfort working independently with senior leadership, faculty, staff, students, medical professionals, and external agencies in complex organizations.
• Demonstrated ability to synthesize data and stakeholder input to inf