Investment Operations Analyst OR Senior Investment Operations Analyst, Investment Office - UT System Administration

The Investment Office is seeking to hire at either the Analyst or Sr. Analyst level, depending on skills and experience.

Located in Knoxville, Tennessee, the Investment Office oversees endowed assets invested for the benefit of the University of Tennessee. This capital base of roughly $1.8 billion includes public equity and debt, hedged strategies, private equity, private credit, venture capital, real estate, and natural resources.

The position will play a crucial role as part of a small, highly collegial team that is responsible for the daily execution and operational integrity of the Endowment. This person will be expected to develop a mastery of existing operating processes, as well as find opportunities to enhance those processes. The role requires frequent collaboration with the UT investment team, UT’s custodian, fund administrators, and external investment managers.  This position will work directly with the Sr. Director of Accounting on operational tasks that supply critical information to the University’s accounting ledger.  Most importantly, this person will play an essential role in managing systems and data that drive investment decisions and help lay the foundation for future growth. 

Investment Operations:

• Perform daily cash management functions, including cash sweep/transfers, reconciliations, and settlements with custodian and other external counterparties.

• Prepare detailed cash forecasts, investment trade and rebalancing plans, and other reports necessary to facilitate effective portfolio management.

• Track operational fund balances and maintain bank account structures to maximize liquidity, interest earnings, and operation flexibility.

• Maintain daily, live cash forecast that includes all known cash flows across both public and private assets.

• Ensure capital calls, wire transfers, and investment manager funding/redemptions are executed in a timely, error-free manner

• Complete documentation for investment subscriptions, trades, custodian account opening/closure, regulatory matters, and know-your-customer and AML inquiries.

• Track all liquidity terms and provisions across all portfolio holdings, including share class/tranche information and trading requirements.

• Identify, analyze, and communicate any discrepancies or questions arising from normal operational workflow and recommend solutions to the investment team and/or external counterparties.

• Verify investment managers’ fees, custodian fees, and performance fees.

• Lead/manage investment-operations projects and other ad hoc requests.

• Track and reconcile unfunded commitments for all draw-down investment vehicles.

• Monitor, troubleshoot, and settle all future cash flows for redeemed positions, updating cash forecasts accordingly.

• Oversee and manage all corporate actions to completion and troubleshoot any failed transactions/trades across the portfolio holdings.

• Oversee execution of investments, including review of contracts and coordination of subscription documents with the University’s Office of General Counsel.

• Collect and maintain up-to-date records of valuation, performance, exposure, and attribution reporting provided by investment managers.

• Independently address service problems or shortfalls with custodian and identify potential areas of improvement.

• Review and coordinate ongoing payment of invoices to all endowment service providers.

• Maintain investment document library of all legal documents related to investment positions.

• Ensure the reliability, security, and scalability of all technology platforms and systems.

• Stay abreast of emerging technologies and industry best practices to continuously improve the endowment’s technology infrastructure and oversee relationships with external technology vendors.

Performance and Benchmarking:

• Assist with the Investment Office’s performance-reporting requirements by providing accurate and timely performance reports for various third parties.

• Oversee performance measurement and verification, including managers, composites, custodian records, and benchmark analysis.

Data Management:

• Manage data input into CRM system (Backstop) and other analytical platforms.

• Perform data-integrity reviews of the above systems to identify and fix possible data-entry errors or omissions.

Analyst

• Bachelor’s degree in finance, accounting, or related field with a strong academic background