Executive Assistant To CEO

About DonorSearch:
DonorSearch is the leading provider of prospect research solutions that empower nonprofits, educational institutions, and other fundraising organizations to maximize their fundraising efforts. By leveraging AI-powered analytics and extensive wealth and philanthropic databases, we help organizations identify and engage with high-potential donors. We take pride in our innovative solutions, company culture, and commitment to supporting the nonprofit sector.

Job Summary: 
We are seeking a proactive, detail-oriented Executive Assistant to support the CEO. This role combines high-level administrative support with data-driven responsibilities like reporting, dashboard maintenance, and project tracking using tools. The ideal candidate is a strong communicator with experience in business analysis, comfort with generative AI tools and a background in the nonprofit sector, particularly in fundraising or donor management. 

Key Responsibilities:

• Manage and maintain the CEO's calendar.
• Coordinate and communicate effectively with the leadership team.
• Monitor, prioritize and respond to email correspondence on behalf of the CEO.
• Organize and support logistics for internal and external meetings
• Develop slide decks independently with automation tools.
• Prepare and maintain dashboard reports and tracking departmental projects.
• Utilize Google Workspace (Gmail, Sheets, Docs) for data organization, collaboration, and communication.
• Apply analytical skills to support decision-making, leveraging tools like Google’s Gemini AI.
• Leverage Salesforce for reporting and data analysis. 
• Assist with Excel for data management and reporting.
• Provide support with NetSuite functions related to accounting, billing, and collections.

Key Qualifications:

• Proven experience as an Executive Assistant or in a similar role. 
• Strong background in business analysis, with hands-on experience using tools such as Google Workspace, Salesforce, Excel, and NetSuite.
• Familiarity with Microsoft Access or equivalent database tools, a plus.
• Experience using generative AI tools (e.g., Google Gemini)
• Prior experience working with nonprofit organizations, especially in areas like fundraising, prospect research, and donor management.
• Excellent organizational and communication skills with demonstrated attention to detail.
• Effective communicator with a confident phone presence and strong in-person relationship-building skills.
• Ability to work independently in a remote environment.
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