Executive Administrator - Technology SVP support

Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

Job Description

This position will provide administrative support to the Head of Commercial & Money Movement Solutions Product Development (CMS PD) team within the Technology organization. This position is a critical individual contributor role, responsible for performing business admin functions for our Executive Leader based out of Foster City, as well as general assistance to staff within this organization.

Essential Functions:

• The primary function consists of providing general administrative support to the department.

• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts.

• Function as a liaison, problem solver, and facilitator for the department.

• Manage and maintain the executive's calendar, appointments, and travel plans across multiple time zones.

• Coordinate and prepare agendas, materials, and minutes for meetings, conferences, and events.

• Handle materials of a confidential nature with discretion and professionalism

• Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists.

• Help plan onsite and offsite team meetings and events, including coordinating conference room set-up, catering, A/V, and other logistical arrangements.

• Provide site support for team activities such as group meetings and team outings.

• Manage local snack program, including coordinating vendor deliveries, placing orders, and other related activities.

• Coordinate on-boarding of new employees.

• Working with facilities to assist with space management, workspace move requests and submit facilities work orders.

• Perform research and other tasks as assigned.

• Coordinate and prepare agendas, materials, and minutes for meetings, conferences, and events.

• Assist with travel arrangements for visiting team members.

• Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities.

• Provide support for misc. projects and initiatives.

• Create purchase requisitions and assist staff with expense reporting and Finance related documents.

• Manage and maintain T&E budget and expense reports.

• This role will require off-hours work and responsiveness, as well as occasional errands.

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Qualifications

Basic Qualifications:
• Minimum of 6 months of work experience or a Bachelor's Degree

Preferred Qualifications:
• 2 or more years of work experience
• 2.5+ years of administrative experience supporting senior executives.
• Experience in event planning and/or project coordination experience.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and problem-solving skills.
• Ability to work independently and collaboratively with minimal supervision.
• Attention to detail and accuracy.
• Flexibility and adaptability to changing priorities and deadlines.
• Proficient in Microsoft Office and other relevant software.

Additional Information

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting.  The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

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