Senior Executive Assistant

About Grainger

Grainger is a leading broad line distributor with operations primarily in North America, Japan and the United Kingdom. We achieve our purpose, We Keep the World Working®, by serving more than 4.5 million customers with a wide range of products that keep their operations running and their people safe. Grainger also delivers services and solutions, such as technical support and inventory management, to save customers time and money.

We're looking for passionate people who can move our company forward. As one of the 100 Best Companies to Work For, we have a welcoming workplace where you can build a career for yourself while fulfilling our purpose to keep the world working. We embrace new ways of thinking and recognize everyone is an individual. Find your way with Grainger today.

Position Details

The Senior Executive Assistant reports to an Executive C-Suite leader. As the Senior Executive Assistant, you will directly support the Executive C-Suite leader by providing administrative support at a responsible and confidential level.

You Will

• Manage the leader's time through strategic calendar management and scheduling, including preparing any necessary documentation (e.g., agenda, presentations) for scheduled events.
• Be the first contact for general department inquiries, providing customer service and ensuring all incoming requests (e.g., emails, phone calls, visitors) are prioritized and completed.
• Anticipate problems and ask probing questions for clarification.
• Coordinate onsite and offsite meeting planning including conference room reservations, meeting setup and implementation (including technology), and vendor management. Meeting implementation may include managing invites, coordinating presentation content and handouts, recording meeting notes, actions items, and audio, scheduling and launching online content, facilitating online questions from attendees during meetings, troubleshooting technical and logistical issues and organizing follow up activities.
• Process invoices and reconcile departmental expenses according to the T&E policy; resolve discrepancies.
• Manage multiple paper and electronic documents including composing, modifying, proofreading, or disseminating; for instance, memos/letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management.
• Participate in department projects and tasks including trainings and team meetings.
• Contribute to team productivity efforts. Initiate process improvement and improve efficiency through continuous improvement mindset.
• Maintain and order department supplies and manage associated budget; may own other department specific processes or activities.
• Support the onboarding and departure process for department team members.
• Represent the senior executive in all business communications.
• Be a thought-partner and coach for manager and manager's direct reports.
• Continue to develop new and enhance existing competencies to meet the evolving needs of the business.

You Have

• Bachelor's degree or equivalent experience.
• 5 plus years’ experience as an Executive Assistant with five plus years supporting Senior Management.
• Worked in a change environment where quality improvement and organizational refinement is ongoing.
• Knowledge of business operations and organizations and of the relationships involved at top management levels.
• Followed company policies, procedures, and operations to perform a variety of administrative details.
• Demonstrated experience managing complex administrative details and capability in balancing conflicting priorities.
• Communicated essential information, both in writing and verbally.
• Understand audiences and ensure content and method of communication is relevant.
• Represented senior executives in business communications.
• Worked for a Fortune 500 company.

Rewards and Benefits

With benefits starting day one, Grainger is committed to your safety, health and wellbeing. Our programs provide choice to meet our team members' individual needs. Check out some of the rewards available to you at Grainger.

• Benefits starting on day one, including medical, dental vision and life insurance.
• 6% 401(k) company contribution each pay period with no personal contribution required.
• Employee discounts, parental leave, tuition reimbursement, student loan refinancing, free access to financial counseling, education and more.

DEI Statement

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran statu