Events Coordinator

Privacy Notice for California Applicants and Employees

Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Meow Wolf opens portals of possibility. Come as you are! 

We are individuals who inspire creativity in people's lives through art and exploration, so that our combined imaginations can transform the world we live in. We create immersive and interactive experiences that transport audiences into fantastic realms of story and exploration.  Our Vision is to be the world’s leading creative company, reimagining the paradigm of art and storytelling, to make a positive difference in the world.  

We share a strong commitment to Belonging through our values of: 

• Collaborative Creativity: We believe the act of creating together amplifies possibilities.

• Provocative Playfulness:  We celebrate the unexpected because it is the doorway to discovery.

• Outsiders Welcome: We are all outsiders at heart, and we create space for everyone to feel like they belong.

• Authentic Compassion: We are “kind punks” - supportive to each other and standing up for what we believe in.

• Audacious Courage: We have the courage to radically reinvent ourselves to push the boundaries of art.

If this all sounds like YOU, read on….

Job Description:

Job Disclosures:

Location: Denver, CO

Compensation:  The salary range for this position is $62,613 to $70,440.  Compensation is based on location and experience.  

Deadline: The deadline for submitting applications for this position is May 30, 2025. Meow Wolf reserves the right to extend this deadline if needed.

Job Summary:

The Events Coordinator reports to the Director of Events and is responsible for supporting the Events Sales Manager and the greater Events Team in Meow Wolf Denver LLC events including private events, internal events, exhibition buy-outs and ticketed events as needed.

This role will be responsible for assisting in a variety of assignments including, but not limited to all events on or off-site that fall under the Denver LLC productions and operations.

Job Responsibilities:

• Independently plans, organizes, launches, and facilitates event execution within approved parameters.

• Assists in planning, organizing, launching and facilitating event execution.

• Responsible for developing and refining standard operating procedures around event sales process and private event execution in collaboration with the assigned team.

• Support overall Event Team goals by being a strategic partner on space activation and event calendar management

• Responsible for the event communication distribution process ensuring information is most current, accurate and complete with consistent delivery and professional judgment applied to any necessary clarifications or updates..

• Assist Director of Events and Events Sales Manager by working directly with clients to assess needs, propose solutions, and detail event logistics and produce accurate and complete event orders.  Work with outside vendors to negotiate and coordinate rentals, catering and activations.

• Participate with Events Team to maximize sales, services, and operations of private event opportunities.  Work within agreed upon processes to communicate and execute events within larger exhibit operations, exercising judgment on operational feasibility and resource allocation..

• Act as event producer to independently manage and execute all agreed upon aspects of event operations on assigned activations.

• Coordinate with Event Sales Manager and accounting team on event billing review and maintenance, resolving discrepancies and ensuring financial accuracy.

• Reviews  artist/vendor contracts and payments for operational alignment.

• Leads daily communications with all affected stakeholders and vendors to anticipate issues and independently resolve minor conflicts.

• Maintain and archive historic event data and best practices to inform ongoi