Accounts Payable Specialist

EnerSys is the global leader in stored energy solutions for industrial applications. We have over thirty manufacturing and assembly plants worldwide servicing over 10,000 customers in more than 100 countries. Worldwide headquarters are located in Reading, PA, USA with regional headquarters in Europe and Asia. We complement our extensive line of Motive Power and Energy Systems with a full range of integrated services and systems. With sales and service locations throughout the world, and over 100 years of battery experience, EnerSys is the power/full solution for stored DC power products. 

Learn More About Our Company

What We’re Offering

• Paid time off plus paid holidays
• Medical/dental/vision insurance plan
• Life insurance, short/long term disability, tuition reimbursement, flex spending, and employee stock purchase plan
• 401K plan
• Culture: We value and strive for excellence in all that we do through innovative technology by creating long lasting relationships with our stakeholders, co-workers, and customers. We continentally strive to foster teamwork, engagement and enhance our employee’s skills and competence by providing appropriate training.

Compensation Range: $45,500-$60,000 

Compensation may vary based on applicant's work experience, education level, skill set, and/or location.  

Job Purpose

As an Accounts Payable Specialist your responsibilities will include processing high volume vendor invoices, code bulk upload supplier invoices, miscellaneous payment requests, employee expense reports and managing mailboxes. The job requires the individual to be a team player with the ability to function well in a challenging and fast paced environment. Must be enthusiastic, positive, even tempered and have strong skills in areas of organization, dependability, interpersonal relations, flexibility, and professionalism.  Must handle highly confidential information in a discreet, professional manner. 

Essential Duties and Responsibilities

• Distribute daily incoming mail accordingly.
• 3-Way Match purchase order invoice processing
• Obtain and verify approval and coding on vendor invoices, miscellaneous requests, and employee travel expense reports or through the PO match process.
• Review all invoices for accuracy and match them to supporting documentation.
• Verify spending amounts, follow corporate policy.
• Process invoices for payment in ActiveWorx and multiple ERP systems.
• Perform daily invoice batch auditing.
• Partner with purchasing and operations teams to resolve invoice and purchase order discrepancies.
• Archive and maintain documents for retention.
• Reconcile vendor statements.
• Verify approvals and audit invoices for generation of checks. 
• Provide excellent customer service and interactions while professionally resolving inquiries and discrepancies of P.O.’s, invoices, payments, etc. with internal staff and vendors. 
• Ensure all Accounts Payable procedures are documented, and that backup is in place for all tasks.
• Deliver excellent customer service in a professional manner, resolving inquiries and discrepancies of invoices, expense reports, payments, etc. with internal staff and vendors. 
• Collectively participate in supporting the team, the month-end close process and year-end audits 
• Adhere to all established policies and procedures set-forth within the accounts payable department.
• Ensure SOX compliance which includes maintaining adequate process documentation to satisfy internal control, quality, and user requirements.
• Support ad hoc reports and information requests.
• Complete special projects, tasks and departmental initiatives as assigned.
• Embrace and incorporate EnerSys Operating System and general lean initiatives into culture.

Qualifications

• Associate degree preferred; HS diploma required.
• 3-4 years prior experience in corporate Accounts Payable with ERP experience (i.e., SAP, BAAN, ActiveWorx).
• Resolve PO discrepancy errors
• Highly organized and detail oriented
• Excellent verbal and written communication skills
• Ability to multitask and meet deadlines as required.
• Solid problem-solving skills.
• Working knowledge of Windows & Microsoft Office
• Must be able to partner across functions with relevant business teams to determine proper handling of financial transactions.
• This position will work remotely and needs access to high-speed internet.

General Job Requirements

• This position will work in an office setting, expect minimal physical demands.

 

EnerSys is always looking to hire top