Program Document Control Senior Manager

About the Position 

Luster National is seeking a strategic and experienced Senior Manager to lead the document control function for a major, multi-agency infrastructure program of statewide significance. This high-visibility leadership role is responsible for managing the complete document lifecycle across numerous workstreams, ensuring accuracy, accessibility, and full compliance with regulatory and contractual standards. The ideal candidate will bring deep expertise in enterprise-level document control systems, metadata governance, and team leadership within complex capital project environments. 

This is a long term, full-time, hybrid position located in Sacramento, CA.  

Responsibilities 

• Develop and enforce document control processes from creation to final archiving. 
• Coordinate with clients, senior leadership, technical teams, contractors, and stakeholders to ensure timely document submission, review, approval, distribution, and revision control. 
• Oversee incoming and outgoing documentation, ensuring correct metadata assignment, versioning, and status. 
• Ensure compliance with program standards for metadata (e.g., Document Numbering, Revision History, Status, Classification). 
• Manage metadata quality across the program's document repository to support accurate searching, filtering, and reporting. 
• Lead a team monitoring program documentation within a Document Management System (DMS) such as Aconex, SharePoint, or similar. 
• Ensure documents meet internal standards, regulatory, and contractual obligations (e.g., ISO 9001, project specifications). 
• Apply best practices for preparation and maintenance of document registers, metadata reports, and compliance logs. 
• Support internal and external audits by providing accurate metadata logs, version history, and controlled copies. 
• Provide guidance and training to staff on document control processes and metadata standards. 

Attributes 

• Excellent written/verbal communication and interpersonal skills. 
• Excellent multi-tasking and organizational skills. 
• Collaborative mindset that fosters teamwork, trust, and positive relationships. 
• Natural curiosity, problem-solving abilities, and a passion for continuous improvement. 
• Ability to work under pressure and meet tight deadlines across multiple stakeholders. 

Minimum Qualifications 

• Bachelor’s degree in Engineering, Construction Management, Technical Writing, Business Administration, or related field, or equivalent combination of education and experience. 
• 10+ years document control experience on heavy civil highways, roads, bridges, airports, or transit projects, including at least 2 years in a leadership role. 
• Demonstrated expertise managing full document lifecycle and metadata control in a high-volume environment.  
• Strong working knowledge of DMS platforms (e.g., Aconex, Asite, SharePoint, or similar). 
• Familiarity with ISO standards and compliance frameworks. 
• Exceptional attention to detail, particularly in metadata entry and validation.  
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.) 

Compensation Details 

The salary range listed for this role is $95k-$176k/yr ($46-$85/hr.) We are open to discussing this range. The final salary offered is based on multiple factors and is thoughtfully aligned with each candidate’s level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, etc.