Administrative Assistant - Golf Resort (32971)

Come work for the leading employer in the Coachella Valley. Agua Caliente offers a comprehensive benefit and compensation package that includes rich medical and dental benefits, a 401k plan with employer match, more than 3 weeks of paid time off per year for newly hired employees, and other great benefits like food and beverage discounts at our three casinos, fuel discounts, tuition and wellness reimbursement, plus much, more.  

WHO ARE WE: The Agua Caliente Band of Cahuilla Indians is a federally recognized Indian Tribe located in Palm Springs, California, with 32,000 acres of reservation lands that spread across Palm Springs, Cathedral City, Rancho Mirage, and into the Santa Rosa and San Jacinto mountains. The Tribe currently owns and operates two 18-hole championship golf courses, 3 casinos located in Cathedral City, Rancho Mirage, and downtown Palm Springs, two world class spas, and a fuel station. For more information about the Tribe, visit www.aguacaliente-nsn.gov.

Job Description Summary

Provides clerical and administrative support to designated department to include the production of written/verbal communications, mail distribution, and screening and directing incoming phone calls. Executes various tasks and assignments, as directed by staff, including highly confidential and business sensitive items.

Essential Duties and Responsibilities (other duties may be assigned)

• Assist with department level tasks as assigned.
• Produce and edit a wide range of documents using a variety of software. Copy, distribute and file as required, while maintaining a professional and secure work station.
• Open, sort, and distribute incoming correspondence, including faxes and email
• Greet visitors and determine whether they should be given access to specific individuals
• Answer, screen and direct department incoming calls
• File and retrieve documents, records, and reports.
• Cash handling of petty cash banks and change banks.
• Assists in the processing and mailing out of department minutes, announcements, and special notices.
• Draft internal and external communication relating to department projects.
• Assists in the tracking and reporting of department expenditures.
• Assist with payroll processing including the review of time sheets, VSTL requests and other activities as assigned.
• Provide excellent guest service.
• Must adhere to all Tribal Ordinance, Regulations, and the ACCRS and SRC System of Internal Controls, and Standard Operating Procedures.

Supervisory Responsibilities

None

Access to Sensitive Areas and Information

Confidential Information as it pertains to the department.

Signatory Ability

None

Education and/or Experience

• High school diploma or GED.
• Associates Degree in Business Administration or equivalent preferred.
• A minimum of 3 years experience at an Administrative Assistant level or higher or any combination of education, training or experience that provides the required knowledge, skills and abilities.
• Must have good PC skills with intermediate ability to use MS Office Suite, including MS Word, Excel, PowerPoint and Project.
• Strong English written and verbal communication skill set. Ability to relate to all levels of management, Tribal Membership, visitors and employees in verbal/written form.
• Ability to organize/prioritize work, meet deadlines, work with minimal supervision and multiple interruptions.

Working Conditions/Physical Demands