Manager of Building Operations and Events

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The Manager of Building Operations and Events at Miami Herbert oversees all business, administrative, and operational matters for the assigned department, including strategic planning, budget management, and program coordination. In addition to managing budgetary controls in partnership with various levels of management, this role is responsible for the strategy, planning, and execution of meetings, special events, and building operations at the Miami Herbert Business School. The Manager ensures that all events, whether onsite or virtual, meet timelines, exceed expectations, and align with the University’s strategic goals. The role also ensures the effective functioning of facilities, providing a safe and efficient working environment by employing best business practices to manage resources, services, and processes. Reporting to the Executive Director and MHBS leadership, the Manager will align all event and facility service needs with the school’s strategic objectives.

CORE JOB FUNCTIONS                                                                                           

Manages, implements, coordinates, plans and evaluates the business operations for the department/division, which may include managerial reporting, budget support, capital planning, and process improvement. Develops and ensures adherence to department’s annual budget, in accordance with University guidelines and policies.  Participates in analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance. Advances strategic plan and makes recommendations to senior management on how to best execute the department’s plan. Formulates department policies and guidelines to carry out the University and department mission. Oversees the review, approval and reporting of all expenditures.  Reviews and approves financial transactions. Creates and manages support systems to ensure availability of cost effective supplies, equipment, and management information. Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives. Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                        

Education:

Bachelor’s degree in relevant field

Certification and Licensing:

Not Applicable

Experience:

Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to manage a budget and work within the constraints of that budget.
• Ability to direct, manage, implement, and evaluate department operations.
• Ability to effectively plan, delegate and/or supervise the work of others.
• Proficiency in computer software (i.e., Microsoft Office).

DEPARTMENT ADDENDUM

Department Specific Functions

Key Responsibilities:

1. Operational Planning & Management

• Manage and coordinate the department's business operations, including monthly reporting, budget management, capital planning, and process improvements.
• Monitor adherence to the department’s annual budget, evaluate monthly variances, and propose performance-improving strategies.
• Develop departmental policies and guidelines in alignment with the University’s mission and strategic goals.
• Oversee expenditure reviews, ensuring fisc