Property Project Manager

THE SALVATION ARMY

NORTH & CENTRAL ILLINOIS DIVISION

POSITION DESCRIPTION

 

POSITION TITLE:                             Property Project Manager

LOCATION/DEPT:                             DHQ – Property Department

                                                         Northern Illinois Area

REPORTS TO (TITLE):                       Property & Insurance Director

FLSA CATEGORY:                             Exempt

STATUS TYPE:                                  RFT

PAY GRADE:                                    401 $58,656 - $70,387

 

OUTCOMES

Officers and Directors are provided with professional counsel in regard to property matters.

Projects are completed with high quality in a timely fashion at a reasonable price.

Inspections reveal property concerns which require attention.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Responsible for minor building maintenance and repairs.
2. Coordinate the development and deployment of the Archibus system and provide training on the use and implementation of the Archibus facility operations software.
3. Liaison between Divisional Headquarters (DHQ) and Territorial Headquarters (THQ) on the Archibus system.
4. Liaison to the Area Commands for property related items.
5. Direct all major property projects from start to finish, including weekly / bi-weekly site inspections, liaison between contractors and management, providing status reports to the Property & Insurance Director, conducting the punch list and verifying completion.
6. Provide assistance in securing comparable, competitive and complete bids for property projects, where necessary coordinate work through completion.
7. Conduct property inspections throughout the division to assess capital assets. Assisting local leadership in determining pressing property needs.
8. Provide direction to Corps Officers and Institution Directors on Maintenance and Operations.
   1. Develop and implement preventative maintenance protocols and subsequent handbook throughout the Division.
   2. Assist in preparation of property department manuals and contracts as requested by the Property and Insurance Director
   3. Ensure proper preventative maintenance schedules are established and maintained at the Division/Command and unit level.
9. Help interview and assess Facility Maintenance Staff and Lead Maintenance personnel.
10. Provide assistance (as requested by officers and directors), in coordinating construction
    1. On complex projects
    2. New Construction
    3. Building Renovation
    4. Code Violations
    5. Coordinate repairs of properties being sold as required to pass inspections.
    6. Quarters maintenance.
    7. Coordinate the development and deployment of the Archibus system and provide training on the use and implementation of the Archibus facility operations software throughout the Division.
    8. Liaison for Division/Command on the utilization of the Archibus software.
11. Research and recommend energy saving measures on Salvation Army properties.
    1. This may include Solar, and/or Wind energy, lighting upgrades, and new building control systems.
12. Ensure effective operation and maintenance of properties by creating an environment that ensures high quality customer service and maintains properties in line with the Salvation Army standards of operation through oversight of vendors and property partnerships.
13. Oversees construction at properties. Monitors and reports on construction progress to ensure work is consistent and timelines are met.
14. Responsible for meeting with general contractors and potential vendors through negotiation and contract execution.
15. Drives projects to successful completion. Monitors timetables and progress. Engages with contractors to resolve problems and achieve goals. Implements, improves and establishes policies, goals, standards of work and work processes to ensure maximum productivity and efficient delivery of services.
16. Other duties as assigned

REPORTING RELATIONSHIPS

This position reports to the Property & Insurance Director.

This individual interacts with Corps Officers, Directors, Institution Directors, Vendors, Applicants, DHQ staff and department heads.

In contacts related to this position’s duties, this individual acts as a representative of The

Salvation Army and its mission.

 

PERFORMANCE MEASUREMENTS

This individual will be evaluated on how effectively the ou