ATTORNEY GENERAL (DEPT OF LAW)

LEGAL SECRETARY SUPERVISOR

Job Location:

Address:  1688 W. Adams, Phoenix, AZ

Posting Details:

Salary:  $31,909 - $52,000

Grade: 17

Closing Date: 

Job Summary:

The Arizona Attorney General’s Office Child and Family Protection Child Protection Division/Protective Services Section is seeking a Legal Secretary Supervisor to train and provide support to new legal secretaries, assist the Office Administrator in overseeing as well as co-managing workflow; work closely with contracted service providers and their clients.

Remote Options: This position may be eligible for Remote Work two days a week.

Job Duties:

This position provides secretarial support to one or more Assistant Attorneys General which includes; preparation of all legal pleadings and documents necessary to process dependency/severance cases on behalf of the client; drafting and typing correspondence; answering inquiries from client, court personnel, and others regarding case activity and status; inputting data into and using an automated case management system to maintain and track case records and activity; independently generating legal forms needed in all types of actions; maintaining court calendar and legal deadlines; preparing documents and legal memoranda; and other projects as assigned, including transcription. Duties involve reviewing, creating, and processing materials and information that are confidential by Federal and State laws. Preferred candidate will have extensive experience as a legal secretary in the Protective Services Section, and a solid understanding of our processes and procedures. Regular attendance is required.

Knowledge, Skills & Abilities (KSAs):

Knowledge

• Knowledge of word processing equipment, legal terminology, legal forms, court procedures and applicable time-frames
• Knowledge of Juvenile Court Rules related to dependency, severance and guardianship practice
• Knowledge of the principles, concepts, practices, methods and techniques common to modern law office.

Skill

• Building and maintaining interpersonal relationships
• Effective oral and written communication
• Managing and handling a heavy work load under pressure with multiple deadlines
• Decision-making and delegation
• Effective time management
  

Ability

• Ability to handle a high volume of work and stressful situations.
• Ability to track and follow through on voluminous court actions in various states.
• Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records.
• Ability to organize, prioritize, and perform varied tasks and track multiple deadlines simultaneously.
• Ability to guide and influence others toward achieving common goals
• Ability to exchange information, ideas, and feedback with others.

Selective Preference(s):

The ideal candidate will have leadership experience and at least three years full-time employment as a legal secretary. The completion of a post high school legal secretary/paralegal-training program may substitute for one year of the legal secretary experience.

Pre-Employment Requirements:

• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s Lic