Junior Admin Assistant II - FT - Day Shift

SALARY RANGE: $55,250.00 - $65,000.00

DISTINGUISHING FEATURES OF THE CLASS:  The work involves performing moderately difficult and complex administrative duties at the Erie County Medical Center Corporation. The incumbent performs clerical tasks and special assignments. The class of Junior Administrative Assistant II differs from that of Junior Administrative Assistant I by the increased level of responsibility and complexity of assignments. Work is performed under the direct supervision of a higher-level administrative employee. Supervision is exercised over lower-level clerical employees. Does related work as required.

TYPICAL WORK ACTIVITIES:

• Assists clerically in the operation of a department at the Erie County Medical Center Corporation;
• Assists in the development and implementation of policies and procedures for the assigned department;
• Assists in the coordination of the functions of the department with other departments;
•  Prepares budgetary requests and other financial matters of the department;
• Provides specialized technical assistance and acts in an advisory capacity on varied matters;
• Prepares and maintains financial, statistical, personnel and other records;
• Handles confidential and non-routine matters;
• Prepares reports;
• Investigates and resolves problems;
• Composes letters; answers correspondence; prepares presentation materials;
• Compiles statistics of departmental activities;
• Supervises and assists in departmental purchasing activities and supply requisitioning;
• Supervises clerical staff in the department including the assignment of duties, training and review of work performance;
• Schedules meetings and appointments for assigned administrator;
• Performs specialized duties in the department to which assigned.

FULL PERFORMANCE KNOWLEDGE SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of organization and staffing methods; Good knowledge of budgeting, financial and personnel procedures; Good knowledge of functions and organization of department to which assigned; Ability to plan and carry out various administrative methods; Ability to prepare reports; Ability to supervise the work of others; Ability to understand and follow detailed oral and written instructions; Ability to establish and maintain working relationships with a diverse constituency; Resourcefulness; Dependability; Good judgment; Initiative; capable of performing the essential functions of the position with or without reasonable accommodation.

MINIMUM QUALIFICATIONS:

1. Possession of a Bachelor's Degree* and three (3) years of administrative** or para-professional*** experience in accounting, public administration, personnel administration, financial management or related field; or
2. Graduation from high school or possession of a high school equivalency diploma and six (6) years of administrative** or para-professional experience*** in accounting, public administration, personnel administration, financial management or related field; or
3. An equivalent combination of training and experience as defined by the limits of (A), (B) above.

NOTE*: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.  If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency.  A list of acceptable companies who proved this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm.  You must pay the required evaluation fee.

NOTE 2**: Administrative experience, as defined by New York State Civil Service, means responsible direction and control of an identifiable organizational unit or program; in addition to the supervision of work groups, an administrator is involved in planning, resource allocation, program evaluation and policy formulation. Experience performing specialized functions or “staff activities” such as budgeting, finance, administrative analysis or personnel, which do not involve the aforementioned responsibilities, are not considered administrative experience.

NOTE 3***: Paraprofessional experience, as defined by New York State Civil Service, means work activities involved in the performance of routine duties in a supportive role to a professional, usually requiring less training and/or experience than normally required for professional status. Experience at this level does not have the breadth and depth of final job responsibility found in professional positions (such as in social work, pl