Executive & Personal Assistant

About Out There Media

Out There Media (OTM) is the global leader in Rich Messaging (RCS), a game-changing technology for customer engagement in the mobile advertising space. Trusted by renowned brands like Unilever, Disney, Starbucks, and McDonald's, international organizations such as the UN and the WHO, as well as major mobile operators including Vodafone, Vodacom, O2 Telefonica, T-Mobile, Starhub, Telcel (America Movil) and MTN Group, OTM helps businesses connect with their audiences via their mobile phones. With headquarters in Vienna, Austria, OTM operates on a global scale revolutionizing mobile advertising.

About the Role

Out There Media is looking for an organized and proactive Executive & Personal Assistant who can seamlessly support our leadership team while also managing daily office operations. This position offers the opportunity to be a key player in our fast-paced, global mobile advertising company, ensuring that our executives, our global team and our office environment run smoothly.

Key Responsibilities:

• Executive Support: Provide comprehensive support to executives, managing schedules, coordinating meetings, and handling communications.
• Travel Management: Organize travel, accommodations, and itineraries for seamless experiences.
• Project Coordination: Assist with organizing and tracking projects, ensuring timelines are met on key initiatives.
• Meeting Preparation: Prepare documents, presentations, and reports for meetings, capturing essential insights and action items.
• Personal Assistance: Occasionally handle personal tasks to support executives' work-life balance.
• Office Operations: Oversee day-to-day office needs, such as supplies, equipment, and general maintenance.
• Vendor Relations: Coordinate with external vendors and service providers, ensuring all contracts and agreements meet company standards.
• Event Coordination: Plan and execute internal meetings and events, both virtual and in-person, for team-building and company culture initiatives.

Requirements

• Experience: 3+ years in an Executive or Personal Assistant role, ideally supporting senior executives in a fast-paced or tech environment.
• Skills: Strong organizational and time-management skills and ability to prioritize tasks effectively. Proficiency with Microsoft Office Suite (incl. PowerPoint), and excellent written and verbal communication in English. Proficiency in German is advantageous.
• Attitude: Positive, able to adapt to changing priotities, and trustworthy, with a commitment to confidentiality and a proactive approach to problem-solving.

Benefits

Be part of a forward-thinking, innovative company in mobile advertising. We offer a collaborative, supportive work environment and opportunities to grow with us.

The compensation package includes a competitive remuneration, dependent on experience and skills, and a bonus upon achievement of company’s OKRs, in line with OTM’s performance and rewards scheme.

Join Out There Media and make an impact in the global digital landscape.

At Out There Media, we are committed to creating a diverse and inclusive workplace where everyone feels valued and respected. We welcome applicants from all backgrounds to join our team and contribute to our mission of delivering excellence in mobile advertising solutions.