Executive Assistant

STV is seeking an exceptional Executive Assistant to support our CEO. This role requires a dynamic individual who can thrive in a fast-paced environment and provide top-notch professional administrative support.

Imagine a typical day where you are the linchpin of the CEO's operations. Your morning starts with meticulously setting up the CEO's calendar, ensuring every meeting, call, and appointment is perfectly coordinated. You prioritize daily tasks, providing the CEO with critical updates and information to keep everything running smoothly. Collaboration is key in this role. You'll work closely with our Chief of Staff, to coordinate the CEO's activities, ensuring seamless communication and execution.

Job Responsibilities:

• Calendar / Email Management: Efficiently manage the CEO's calendar, including scheduling meetings, coordinating logistics, and ensuring seamless transitions between appointments.

• Daily Planning: Prioritize daily tasks and provide the CEO with critical information and updates.

• Collaboration: Work closely with Chief of Staff, to ensure successful meeting prepare meeting notes and coordinate activities.

• Travel Arrangements: Coordinate travel logistics, ensuring flexibility to accommodate schedule changes.

• Expense Management: Manage expense reimbursements (Concur) for the CEO and attend to timesheets approvals (Deltek & BTS) for their leadership team.

• Meeting Preparation: Prepare background information and context for upcoming meetings and collaborate with the CEO's Chief of Staff and Local Office Administrators to coordinate logistics, meeting notes, catering needs are met.

• Special Projects: Assist with overflow, special projects, assistant back-up team coverage and day-to-day tasks

• Discretion and Trust: Maintain a high level of discretion and build trust and confidence with the CEO over time.

Job Qualifications:

• 15+ years of Executive Assistant to C-Suite Leadership

• CRM experience (Deltek or BST8) preferred

• Prior experience with Concur and Nasdaq Boardvantage Software is a strong advantage.

• High level of proficiency with MS Office/Ability to quickly become familiar with the firm's specific processes and tools/systems

• Bachelor's Degree preferred

We seek someone who is genuine and authentic in their relationships, who has the confidence to speak up when necessary and provide valuable input and opinions. A calm demeanor and a sense of humor will help you maintain composure and make the most from this new working relationship. Independence and the ability to manage multiple priorities in a fast-paced setting are crucial. Availability to work after hours as needed to support the CEO while travelling is also required, but not something you will expect often. 

If you embody the "Empire State of Mind" with ambition and drive, thriving in an ever-changing environment with a can-do attitude, this is the job for you. Bring creativity and innovation to the table, embracing and valuing the rich cultural diversity of NYC and our STV workforce of over 3200 people. You'll take pride in being part of a dynamic and iconic city, contributing to its vibrant energy - right here from our offices in the Empire State Building. Ability to work a hybrid schedule with a minimum of 3 days in office. This role is ideally targeting a January 2025 start date - what a great way to kick off your new year!

Compensation Range: $120,000 to $155,000

Salary will be negotiable and will factor in industry specific experience, academics and competency.

Apply now to join our team and support our CEO in driving our company's success.

Compensation Range:

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At STV, we are fully committed to expanding our culture of diversity and inclusion, one that will reflect the clients we serve and the communities we work in, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.

STV offers the following benefits • Health insurance, including an option with a Health Savings Account • Dental insurance • Vision insurance • Flexible Spending Accounts (Healthcare