Executive Assistant to CEO

JumpFactor is an Award-winning 7-time Growth 500 Fastest Growing Agency in Canada. We are currently looking for an experienced and highly organized Executive Assistant to support our CEO.

Role Overview:

The Executive Assistant will be a key partner to our CEO, ensuring smooth execution of executive tasks and projects. The ideal candidate will have 3–7 years of experience demonstrating exceptionally strong organizational, communication, and problem-solving skills while supporting 1-2 executives.

You are proactive and driven, in line with our core value of tenacity. You will act as a primary liaison for internal and external matters, and also support strategic initiatives. The objective is to keep the CEO highly productive in his zone of highest value, while guarding his time and eliminating anything that can be taken off his plate.

The company is looking to grow 5X in size in the coming 4 years. This is an extremely fast-paced environment, which provides for rapid growth opportunities. As the role evolves, you'll have the opportunity to advance into a Senior/Director-level position within 2-3 years of a strong track record in the role, where you'll delegate executive assistant duties to junior assistant(s), allowing you to take on more strategic responsibilities and mentor team member(s).

Jumpfactor's Core Values:

• Be STRATEGIC

• Be PASSIONATE

• Be TENACIOUS

• Prioritize LEARNING

• Embrace TEAM

• Maintain INTEGRITY

Qualifications: 

• 3-5+ years of executive assistant experience, supporting 1-2 CEOs/C-level executives.

• Experience in project management.

• Extremely resourceful with ability to find or learn rapidly

• Keen interest or understanding of management, finance, and investments

• Exceptional verbal communication and negotiation skills

• Experience coordinating with lawyers and managing legal matters.

• Hyper-diligent with organization and task management

• Knowledge of developing and implementing company policies and procedures.

• Event planning and execution skills.

• Proficient in calendar management and email management.

• Experience in handling personal matters for executives.

• Proficiency in cloud applications and Google Workspace 

• Very comfortable and fast with technology applications

• Resident in Canada with a valid driver's license.

• MBA or equivalent education is preferred.

Soft Skills:

• Constant follow-up and proactive approach to executive support.

• Strong problem-solving and critical-thinking abilities.

• High level of discretion and confidentiality.

• Excellent time management and organizational skills.

• Articulate, business-focused, and well-spoken.

• Strong organizational and multitasking skills.

• Excellent verbal and written communication skills.

• Very driven and tenacious

• Flexibility to work with the CEO’s outside of normal business hours

Key Responsibilities:

Executive Support:

• Initiate personal and business tasks and projects proactively in line with goals

• Attend all meetings required with CEO to ensure decisions are actioned before and after

• Consistent follow through to close out tasks and projects ensuring momentum

• Coordinate internal and external communications, ensuring timely responses and follow-ups.