Purchasing Coordinator

Who We Are

Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and support. Our team of more than 2,000 employees speak 22 languages and are dedicated to offering hope and unlocking the full potential of individuals and families through culturally responsive, trauma-informed, research-based services for individuals and families from birth to older adults.

Who We Serve

Pacific Clinics serves children, transitional age youth, families, adults, and older adults. We offer a full range of mental and behavioral health services, foster care and social services, housing, continuing adult education and early childhood education programs to Medi-Cal eligible individuals and families throughout Alameda, Contra Costa, Fresno, Kings, Los Angeles, Madera, Orange, Placer, Riverside, Sacramento, San Bernardino, San Francisco, Santa Clara, Solano, Stanislaus, Stockton, Tulare and Ventura Counties.

What We Offer

• Pay Range:  $19.19 to $24.23 hourly. Compensation may vary based on skills, experience, education, and location.
• We Offer Medical, Dental & Vision benefits, retirement options, Flex Spending, EAP, and more!
• Employee engagement and advocacy opportunities to advance our justice, equity, diversity, and inclusion agenda across our Agency and throughout the communities we serve.

 

POSITION SUMMARY:

Scheduled Hours per Day: Mon-Fri, 8-4:30pm

Primary responsibility to perform clerical and purchasing related tasks by performing the following personally or with assistance from department staff members.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Under the direction of the Purchasing Manager coordinate responsibilities of the Purchasing Department. 

• Ensures all purchase orders and receipts are processed through Sage Intacct and all necessary paperwork is maintained.

• Works with Accounts Payable to settle price discrepancies between purchase orders and invoices.

• Process the orders of office supplies with the assistance of the Purchasing Clerk.

• Obtain price quotes for office furniture and other non-contracted items from vendors.

• Submits credit card reconciliation to Accounts Payable

• Process orders for Pacific Clinics’ forms for printing and other forms, records, documents and/or printed media.  Communicate with vendor(s) to ensure the accuracy and timely completion of orders.

• Maintain a professional relationship with staff and vendors.

• Performs other assignments or projects as directed by the Accounts Payable and Procurement Manager.

• Attends and participates in staff meetings to provide input towards department development and staff training and contribute to the efficiency and effectiveness of department operations and communication.

• Interacts with other internal programs, clinical/support staff and external sources such as school or community personnel as applicable.

• Reports to work on time and maintains reliable and regular attendance.

• Models Pacific Clinics’ approach, mission and core values in all communication and correspondence.

• Communicates effectively in a culturally competent and diverse consumer population and promotes favorable interaction with managers, co-workers and others.

• Performs other duties as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ORGANIZATIONAL RELATIONSHIPS/INTERACTION:

Initiate and maintain professional interactions and communication with Clinic’s employees and/or others.

 

EDUCATION and/or EXPERIENCE/POSITION REQUIREMENTS:

• High School diploma or general education degree; or a minimum of four (4) years related experience and/or training; or equivalent combination of education and experience.

• Minimum of three (3) years experience in a large volume purchasing department.

• Excellent computer skills and demonstrated ability to work in Windows environment (including Work and Excel).

• Must possess a valid California driver's license and maintain an insurable driving record under the Clinics' liability policy.

 

PHYSICAL DEMANDS:

While performing the duties of this job the employee is frequently required to stand or sit.  The employee is required to use hands to produce records and/or documentation in manual or elect