Assistant Director of Administrative Process

Assistant Director of Administrative Process

 

Hiring Department: LAS Student Academic Affairs

Location:  Chicago, IL USA

Requisition ID: 1040715

Posting Close Date: June 08, 2026

Salary: The budgeted salary range for the position is $75,000 to $80,000.

 

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

 

Position Summary

Reporting to the Director of Academic Advising, the Assistant Director of Administrative Process directly supervises LAS Academic Advising Center's Academic Advisors. The Assistant Director of Administrative Process is responsible for the day-to-day operations of advisor and student enacted application of administrative and educational policy. In addition to maintaining materials related to university policies and the procedures necessary to carry out policies, the Assistant Director trains new advising staff and provides updates to continuing advising staff regarding policies and procedures. The position oversees and serves as a resource for general advising staff, including regular supervisory meetings and attention to on-going training and development needs.

Duties & Responsibilities

Provides collaborative leadership within Student Academic Affairs and degree advising administration.

Provides direct supervision of Academic Advisors in the LAS Academic Advising Center.

Conducts employee performance reviews and identifies professional development opportunities for staff.

Co-facilitates the Advising Center’s advisor meetings.

Serves on the search committees for academic advisors.

Assists with the onboarding and participates in the training and continued professional development of academic advisors.

Supports academic grade review, including academic advisor review and trainings, student tracking, reinstatement petition processes, etc.

Ensures the accuracy of advisor enacted application of university and college academic and administrative policy including but not limited to registration requests, registration revisions, University Withdrawals, test-based credit and retroactive credit.

Supports the management of the general petition committee.

Maintains related materials, updating as needed.

Perform other related duties and participate in special projects as assigned.

 

Minimum Qualifications

• Master’s Degree in Higher Education, College Student Personnel, Student Affairs, Education Administration, Counseling, Liberal Arts and Sciences, or a related field.
• Demonstrated experience in academic advising in an institution of higher education/learning.
• Prior experience with advising and administration in student enrollment life cycle, course articulation, degree planning, FERPA, student development theory, and support of diverse student populations.

Preferred Qualifications

• Excellent oral and written communication, presentation, and PC/computer literacy. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint…) and other related software/databases.

 
Application Instructions: 

Please upload your resume, cover letter, and the names and email addresses of three profe