Sr. Facilities Coordinator

Job Title

Sr. Facilities Coordinator

Job Description Summary

The Senior Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supporting the facility management team with on-going facility and team related responsibilities.

Job Description

Responsibilities

• Oversee cleaning, landscaping, and security services
• Vendor Management: Assist in sourcing and supervising external contractors and service providers
• Review work performed by vendors to ensure quality and adherence to contractual agreements
• Administrative Support: Provide administrative support by maintaining facility records, compliance documents, and service contracts
• Support the facilities team with clerical duties, including scheduling, procurement, and budget tracking
• Safety and Compliance: Ensure that all facilities operations comply with health and safety standards and legal requirements
• Participate in the development and implementation of emergency plans and occupational safety procedures
• Space Management: Assist with office space allocation and layout planning to maximize efficiency
• Coordinate internal moves and support changes to office configurations
• Support Services Coordination: Liaise between staff and external providers for support services such as catering, cleaning, parking, and security
• Inventory Control: Manage supplies inventory and place orders for facilities-related items, ensuring critical stock levels are maintained
• Required Knowledge, Skills, and Abilities: Proven organizational and coordination abilities
• Excellent communication and interpersonal skills
• Working knowledge of electrical and mechanical systems
• Ability to multitask and prioritize work orders
• Familiarity with procurement and budgeting
• Proficient in Microsoft Office and facility management software
• Education and Experience: A high school diploma is required
• An associate's degree or higher in business management, facilities management, or a relevant field is preferred
• Prior experience in facilities coordination or a related role is advantageous

Essential Duties and Responsibilities

• Vendor Management: Assist in sourcing and supervising external contractors and service providers
• Review work performed by vendors to ensure quality and adherence to contractual agreements
• Administrative Support: Provide administrative support by maintaining facility records, compliance documents, and service contracts
• Support the facilities team with clerical duties, including scheduling, procurement, and budget tracking
• Safety and Compliance: Ensure that all facilities operations comply with health and safety standards and legal requirements
• Participate in the development and implementation of emergency plans and occupational safety procedures
• Space Management: Assist with office space allocation and layout planning to maximize efficiency
• Coordinate internal moves and support changes to office configurations
• Support Services Coordination: Liaise between staff and external providers for support services such as catering, cleaning, parking, and security
• Inventory Control: Manage supplies inventory and place orders for facilities-related items, ensuring critical stock levels are maintained
• Required Knowledge, Skills, and Abilities: Proven organizational and coordination abilities
• Excellent communication and interpersonal skills
• Working knowledge of electrical and mechanical systems
• Ability to multitask and prioritize work orders
• Familiarity with procurement and budgeting
• Proficient in Microsoft Office and facility management software
• Education and Experience: A high school diploma is required
• An associate's degree or higher in business management, facilities management, or a relevant field is preferred
• Prior experience in facilities coordination or a related role is advantageous

Skills and Abilities:

• Proven organizational and coordination abilities

• Excellent communication and interpersonal skills
• Working knowledge of electrical and mechanical systems
• Ability to multitask and prioritize work orders
• Familiarity with procurement and budgeting
• Proficient in Microsoft Office and facility management software
• Education and Experience: A high school diploma is required
• an associate's degree or higher in business management, facilities management, or a relevant field is preferred
• Prior experience in facilities coordination or a related role is advantageous

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