Part-Time Administrative Assistant

The occupant of this position will act as a Part-Time Administrative Assistant to SOA Flight Operations. Job duties will include but are not limited to: Workday functions for Flight Training Operations, time off requests, personnel action forms, scheduling potential employee interviews, and updating personnel profiles; procuring supplies and reconciling purchasing card transactions; creating specific requisitions, purchase orders, contracts, and services; coordinates facility maintenance issues/updates with facility manager/Liberty work order process; drafts/submits building renovation PIF project requests; Safety Committee administrator and scheduler; submit IT work order requests regarding computer and any other technical needs/issues; answering phone calls from external/internal customers, potential students, current students, and current/prospective staff; coordinating planning meetings and special events; coordinating special guest tours; and providing general assistance to respective Director and/ or Executive Directors as well as other key staff members. This position requires someone who can work independently, well under pressure, and in a fast-paced environment while exercising sound judgment at all times.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Administrator for the following aspects of the Flight Training Operations staff human resources processes including: some Workday functions, personnel action items, maintaining documentation, scheduling potential employee interviews, and updating personnel profiles/files

• Coordinates facility maintenance, projects, improvements, and issues with facility manager/Liberty work order processes
  • drafts/submits building renovation PIF project requests
• Submits/reviews IT work order requests regarding computers and any other technical needs/issues
• Manages resource requirements - create specific requisitions, purchase orders, contracts, and services
• Maintains calendars related to the Flight Training Operations
• Assists in the coordination for special events
• Safety Committee administrator, scheduler, and member
• Processes organizational correspondence, responsible for record-keeping, and file management for Flight Training Operations.
• P-card purchases and monthly reconciliation
  • Monitors and reconciles PT Admin purchase card program
• Budget Monitoring
  • Creates requisitions specific to Flight Training Operations as necessary
• Promptly responds to both internal and external emails
• Possesses exceptional telephone and speaking skills
  • Takes calls and properly routes to the appropriate person or promptly delivers a message
  • Speaks with prospective students and their families

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Two or more years’ experience in a similar position is preferred. Well-developed communication skills. 

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information.

• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.

• Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
• Strong organizational skills.
• Excellent computer skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• Occasionally required to travel to local and campus locations.
• Frequently required to sit for extended periods to perform deskwork or type on a keyboard.  (If not administrative duties, such as labor, define general physical abilities.
• Regularly required to hear and speak in order to effectively communicate orally.
• Occasionally required to stand, walk, and climb stairs to move about the building.
• Handle materials, reach overhead, kneel or stoop in order to conduct business.
• Regularly lift 10 or fewer pounds.

Physical Demands

• Ability to work well under pressure in a fast-paced environment while exercising sound judgment at all times.

Personal demands

• Read the Liberty University Mission Statement and School of Aeronautics Mission/Vision statement and conduct yourself accordingly
• Be well groomed
• Set the example of professionalism by exhibiting a positive attitude and respect for all

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