Director of the Pearce Collections Museum

POSITION PURPOSE: 

The Director of the Pearce Collections Museum manages the Pearce Collections Museum, the Navarro College Archives, and the Special Collections including the Pearce Civil War and Western Art Collections, as well as provides leadership, motivation and direction to the staff, volunteers, and supporters of the organization.  The Director serves as the archives and museum’s primary representative to all constituencies and performs duties as the museum curator.

 

GENERAL DUTIES AND RESPONSIBILITIES:  

• Supervises the appraisal and transfer of archival collections and works of art to the appropriate unit of the Navarro College Archives or the Pearce Collections Museum.
• Works with benefactors and donors on acquisitions for the Pearce Collections.
• Works with the Vice President of Academic Affairs and the Executive Director of the Navarro College Foundation on long-range planning for the continued care and development of the Pearce Civil War and Western Art Collections. 
• Supervises reference services relating to the archives and the museum and participates in bibliographic instruction when necessary.
• Directs and reviews processing of archival materials including the arrangement, description, and preservation of materials according to accepted professional standards; reviews the creation of finding aids and catalog descriptions using the MARC and EAD formats.
• Directs and reviews all aspects of the museum registration process for the Pearce Western Art Collection including acquisitions, accessioning, cataloging, loans, packing, shipping, inventory, and insurance and storage.
• Directs and reviews the care and academic interpretation of the Pearce Collections and the Navarro College Archives.
• Plans and develops strategies for the long-range preservation of and access to all collections belonging to the museum and the archives; plans and develops projects for digitizing and providing electronic access to collections through the Pearce Collections and Navarro College Archives web sites.
• Promotes the Pearce Collections Museum by developing exhibitions and/or programs, which enhance opportunities to exhibit and promote the Pearce Civil War and Western Art Collections.

 

• Designs, establishes, and maintains an organizational structure and staffing to effectively accomplish the archives and museum’s goals and objectives; recruits, employs, trains, supervises, and evaluates unit staff including but not limited to volunteer coordinator, volunteers, part-time student assistants, and graduate student interns.
• Establishes and implements long- and short-range goals, objectives, policies, and operating procedures; monitors and evaluates program effectiveness; effects changes required for improvement.  Includes policies and procedures for accessioning, appraisal, processing, preservation of and access to Special Collections and College Archives, as well exhibits and educational programming for the museum.
• Represents and promotes the archives and museum locally and nationally by speaking at area schools, civic clubs, community groups, and other venues including professional organizations like the American Association of Museums and the Society of American Archivists.
• Plans and develops strategies for generating resources and/or revenue for operating funds and special exhibitions; may prepare contract and/or grant proposals.
• Develops and manages annual budgets.
• Serves on College committees and attends meetings of Foundation Board or Navarro College Board of Trustees as requested.
• Plans and reviews development and communication of information to keep public informed on various public relations, educational, and exhibition activities sponsored by the Pearce Collections Museum.
• Ensures the care and preservation of the art collections at the Pearce Museum.
• Registration and accession of all objects including gifts, loans, bequests, acquisitions, and purchases.
• Maintains donor files, deeds of gift, inventory, insurance, and appropriate appraisal records.
• Conducts exhibition research, interpretation, development and installation.
• Assists with the development and coordination of policies and procedures for accessioning, appraisal, processing, preservation of, and access to the Pearce Western Art Collection.
• Assists with the development and implementation of long and short-term goals as they relate to the care and preservation of the Western Art Collection.
• Creates and/or updates PastPerfect collection records.
• Works with Archivist to document and care for the 3-dimensional artifacts in the history collection.
• Works with contract conservators to ensure that works of art receive appropriate treatment as needed/available.
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