Payroll/Human Resources Coordinator: District Office, Tucson, Arizona

Description

Payroll/Human Resources Coordinator: District Office, Tucson, Arizona

JOB SUMMARY:

The Payroll Coordinator performs all payroll functions from start to finish in an in-house environment. Compiles, reconciles, maintains, and provides payroll information.

The HR Coordinator serves as a member of Leman Academy of Excellence to help meet the needs of the community of the school, both in Arizona and Colorado. The Human Resource Coordinator will assist with the daily functions of the Human Resource (HR) department including, but not limited to, staff recruiting, onboarding, and hiring, as well as enforcing company policies and practices. Their role is to ensure that the company's HR policies and procedures are effectively implemented and that employees have a positive and productive work environment. This role ensures the smooth operation of the HR department, supporting the school's goals while maintaining a positive and supportive work environment.

QUALIFICATIONS/MINIMUM REQUIREMENTS:

• Associate's Degree (Required)
• Bachelor's Degree in business or a related field (Preferred)
• 2+ years of recent experience in Payroll, Human Resources, or a related field (School setting preferred)
• AZ IVP Fingerprint Clearance Card / Background and Criminal History Clearance
• First Aid/ CPR
• Knowledge and ability to use HRIS or Payroll accounting systems.
• Experience using MS Word, Excel, Access, and Google Suite
• Valid AZ Driver’s License (Minimal Travel Required)
• Excellent data entry skills
• Experience maintaining confidentiality and discretion
• Organizational experience, and experience working under pressure
• Experience handling and prioritizing multiple tasks and meet all deadlines
• Excellent data entry skills
• Excellent analytical, problem-solving, and decision-making skills
• Effective verbal, listening, and written communication skills
• Effective organizational, stress, and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Must be willing to learn or have experience working with multi-state schools.
• Prepares, verifies and distributes bi-weekly or monthly, multi-state payroll
• Prepares required governmental reports, retirement, IRS, W-2’s etc. and files them according to the prescribed deadlines.
• Responsible for compliance with payroll laws and regulations.
• Works with employees to explain and review discrepancies noted in payroll information.
• Reviews payroll schedule and is proactive in approach to scheduling given holidays and changes in work schedule.
• Perform the various tasks related to the quarter-end and year-end close processes
• Responsible for submitting and maintaining HSA, workers comp, PERA, and 401(k).
• Communicate proactively with management and stakeholders regarding progress, issues, risks, and plans for resolution
• Support internal and external payroll audits
• Maintain current knowledge of compensation accounting principles
• Identify and drive process improvements consistent with industry best practices
• Handle sensitive information in a confidential manner.
• Responsible for performing various tasks related to financial close deadlines and  perform research and participate in audits as required.
• Serve as a link between management and employees by handling questions and interpreting and administering policies.
• Assist with preparing and conducting all aspects of new employee onboarding
• Maintain Fingerprint and School Compliance
• System usage preference; Paylocity, Synergy SIS, BCBS, CheckR, UKG
• Charter School or School District Experience Preferred
• Contract Management and Salary negotiations
• Offer letters and retention strategy experience
• Maintain regular attendance
• Develops, facilitates, and implements all phases of the recruitment process.
• Collaborates with department managers to identify and draft detailed and accurate job descriptions and hiring criteria.
• Identifies and implements efficient and effective recruiting methods and strategies based on the available role, industry standards, and the needs of the organization.
• Develop recruitment plans, posting job openings, screening applications
• Preparation of interview questions and other hiring and selection materials.
• Collaborates with the hiring manager and/or other human resource staff during the offer process, identifying and recommending salary ranges, incentives, start dates, and other pertinent details.