Corporate Paralegal

Elastic is a free and open search company that powers enterprise search, observability, and security solutions built on one technology stack that can be deployed anywhere. From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real-time and at scale. Thousands of organizations worldwide, including Barclays, Cisco, eBay, Fairfax, ING, Goldman Sachs, Microsoft, The Mayo Clinic, NASA, The New York Times, Wikipedia, and Verizon, use Elastic to power mission-critical systems. Founded in 2012, Elastic is a distributed company with Elasticians around the globe. Learn more at elastic.co.

We are looking to hire an experienced, highly motivated Corporate Paralegal to join our corporate legal team in this fast growing, truly globally distributed company. Your role will be distributed working primarily from home, where you will support the corporate legal team with administrative and corporate paralegal skills in a variety of areas including board of directors matters, corporate governance, annual compliance for and maintenance of international subsidiaries and public company compliance and reporting. As a Corporate Paralegal, you will be essential in working cross-functionally across the company to help make sure that the legal team and the business are executing together effectively and efficiently.

You have excellent judgment and great interpersonal skills, are tech savvy, learn quickly and enthusiastically, are able to balance competing demands on your time, independently manage your time in a fast-paced environment with frequent overlapping deadlines, are very responsive in monitoring communications, have worked in a remote environment and are very familiar with methods of connecting and collaborating remotely, and can handle ambiguity and rapidly shifting priorities with flexibility, patience and humor.

What you will do:

• Assist the corporate and securities team with on-going public company matters, including planning and logistics for annual shareholder meetings, director and officer questionnaires, related party transactions and corporate compliance calendars
• Assist in the preparation and filing of SEC documents, including annual and quarterly reports, proxy statements, Form 8-Ks, Section 16 filings and other SEC filings
• Assist with the preparation of appropriate draft documents, including agendas, corporate resolutions and meeting minutes for board of director and committee meetings
• Support Elastic attorneys in corporate transactions and assist with due diligence efforts and follow-on compliance as needed
• Calendar and manage corporate filings with various state entities nationally, including the Secretary of State
• Communicate with state entities and Elastic’s registered agents to ensure compliance
• Review Section 16 filings made with the SEC
• Support the maintenance of global subsidiary entity activity, global jurisdictional qualifications to do business, and related entity and corporate governance items
• Assist with corporate housekeeping and the decision-making process within the corporate structure
• Research and analyze corporate governance items and track industry precedent and emerging trends
• Document management (formatting, facilitating signatures, abstracting, and organizing our corporate legal documents)
• Execute administrative and operational processes for the legal team
• Work cross-functionally across the company (including finance, stock, treasury and HR teams) as a liaison for the corporate legal team

What you bring along:

• Bachelor’s degree and 2-5 years’ experience at a law firm or as part of an in-house legal department
• Very high proficiency using Microsoft Office (Word, Excel, and Powerpoint), Google Suite (Gmail and Google Drive, Documents, Sheets and Slides), Adobe Acrobat and similar document editing and management software
• Excellent computer skills and an ability to learn and navigate new softwares, web portals and other technologies with little to no instruction
• Strong organizational skills, with the ability to influence upwards and prioritize effectively in a dynamic changing environment
• A can-do positive attitude, proactively thinking through challenges and coming up with pragmatic workable solutions
• Detail-oriented, taking real pride to ensure nothing is missed
• Exceptional communication and interpersonal skills, both written and verbal
• Self-motivation, strong work ethic, and the ability to juggle an array of tasks
• Ability to collaborate and function well in a team environment

Bonus Points:

• Paralegal certificate preferred
• Notary certificate p