Senior Administrative Assistant, SGWS West

Location: Irvine, CA, US

Careers that unlock the magic of human connection  

Pernod Ricard is a global premium spirits and wine company. We’re the team behind leading brands such as ABSOLUT® Vodka, Jameson® Irish Whiskey, Malibu®, Kahlúa® Liqueur, Beefeater® Gin, and Avión™ Tequila, as well as many more superior wines and exquisite champagnes!  

Working at Pernod Ricard is all about igniting conviviality in all that we do. Derived from the French word, convivialité…it means human connection, authenticity, friendly, and jovial. Conviviality is energy and spirit with a splash of je ne sais quoi and is a core philosophy around how we live and work at Pernod Ricard. Here, we are team players, dream makers, trailblazers, movers and (cocktail) shakers. We have a passion for living life to the fullest, making new friends every day, and realizing our potential as people and as a business!  

The salary range for this role, based in California is $61,776.00 to $77,220.00. The range will vary if outside of this location.  Base salaries are determined during our interview process, by assessing a candidate’s experience, skills against internal peers and against the scope and responsibilities of the position. 

Position Summary

Your primary responsibility will be to provide administrative support to the Gemini Division, enabling these field sales departments to grow our brands and our business ahead of target and ahead of the competition. You will establish and foster relationships that will drive this success.

Major Responsibilities / Accountabilities                                       

• Responsible for all administrative duties supporting the Gemini Division Commercial team
• Provides full administrative support to the Division Vice President (DVP) of the Gemini (West) division
• Primary responsibilities include travel arrangements, calendar management, expense account filing and tracking, meeting planning
• Manages and tracks DVP’s staff meetings follow up and action items. Ensure completion
• Office Manager for Regional office include office upkeep, lead POC for building, ordering supplies, submitting office invoices, coordinating samples
• Responsible for representing the DVP leaders in company communications (i.e.: phone/mail/email, company notes, holiday cards, etc.)
• Coordinate and manage divisional and team meetings. Meeting planning requires hotel and venue contract negotiation and management of budget, Includes coordination and logistics planning
• Maintains key dates on master calendar for the leadership teams:  Division Meetings, additional department meetings, customers  and/or distributor meetings, Talent Calibration, CODI planning and review meetings and project meetings
• Foster Gemini culture by organizing happy hours / celebrations and other team-building opportunities
• Host and resources for all out-of-town internal guest and external visitors
• Coordinates administration of IT needs (new phones, computer equipment, office access etc)
• Monitor system for new tools to enhance leader’s effectiveness
• Reservation of office and conference room space
• Host and resource for guests to Division Office
• Assist with new hire training and orientation

Nature & Scope

• Position typically works with all levels of managers and employees of PRUSA, providing information as directed by executive
• Communication can include sensitive information, requiring complete confidentiality and discretion in dealings with contacts
• Incumbent plans activities for this position weekly with individual initiative in daily routine
• Decisions may impact the departmental leadership and organization as a whole
• Errors in judgment may cause expense to the organization

Key requirements

- Education:

• Bachelor’s Degree preferred, advanced training in MS-Office preferred

- Experience and Background:

• Requires 5+ years of previous experience, supporting multiple individuals and/or groups in a fast-paced environment
• Beverage alcohol or other CPG experience preferred

- Required Skills/Competencies:

• A successful individual will demonstrate exce