Senior Administrative Specialist - Global Pediatric Medicine

Ready to help change the world — one detail at a time?

St. Jude Global Pediatric Medicine is is hiring an Administrative Professional to support our international work in transforming pediatric cancer care around the world.

This role is based in Memphis and supports a global department providing administrative support for tasks including office management, calendar coordination, vendor coordination, report and document preparation, departmental visitation and recruitment, faculty support, and communication/telephone calls.
This role is hybrid, so you will have to be in-office at times and located in the Greater Memphis area.

If you’re organized, proactive, and passionate about making a difference behind the scenes — this is your opportunity to play a vital role in something bigger.

*Please submit a cover letter along with your application.

Overview

The Department of Global Pediatric Medicine (GPM) is a growing department looking for professionals who are eager to help implement the St. Jude Global (SJG) mission by training the clinical workforce, developing and strengthening health systems and patient-centered initiatives, and advancing knowledge to sustain continuous improvement through research.

GPM is seeking an organized and detail-oriented Sr Administrative Specialist to provide administrative support to our department’s leadership and team members. The ideal candidate will demonstrate sound judgment and the ability to work independently in a fast-paced environment, offering high-level administrative assistance and contributing to the achievement of departmental goals. 

Responsibilities

The Sr Administrative Specialist will be responsible for:

• Provide day to day administrative support like responding to calls, managing/tracking office supplies, document formatting & editing, mails, and scheduling meetings etc., independently.

• Coordinate with external vendors to support event organization for own team/department.

• Manage standard communication with internal/external members on routine matters.

• Create standard reports related to budget and variance, expenses etc., ensure documentation and data management while protecting confidentiality where needed.

• Support a faculty member or leader(s) with activities related to scheduling, communication, grants etc. as appropriate within their own scope of work.

• Perform other duties as assigned to meet the goals and objectives of the department and institution.

• Maintains regular and predictable attendance.

Skills and Abilities:

• Strong interpersonal and communication skills

• Flexibility to adapt to a changing environment and handle multiple priorities.

• Ability to carry out broad assignments with minimal supervision.

• Ability to handle sensitive matters in a confidential and professional manner.

• Proficiency in Microsoft Office product suite and Workday preferred.

• Cultural sensitivity is a must.

All candidates must submit a cover letter to be considered for the position.

Minimum Education

• High School Diploma/GED required.

• Bachelor's Degree preferred.

Minimum Experience:

• Minimum Experience: 2+ years experience in administration or related field.

• Experience Exception: Bachelor's degree and no experience.

• Some experience with office technologies, including Microsoft Office (Word/ Excel/ Power point etc.).

Compensation

In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $22.00 - $38.50 per hour for the role of Senior Administrative Specialist - Global Pediatric Medicine.

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