Timekeeping Specialist (Administrative Specialist 1) 12 Months-Limited Duration

Initial Posting Date:

07/17/2026

Application Deadline:

07/26/2026

Agency:

Oregon Health Authority

Salary Range:

$3,798 - $5,193

Position Type:

Employee

Position Title:

Timekeeping Specialist (Administrative Specialist 1) 12 Months-Limited Duration

Job Description:

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

Opportunity Awaits, Apply Today! –Timekeeper (Administrative Specialist 1) SR 17 Oregon State Hospital-Salem, Oregon**12 month-limited duration**

Under the direction of the Oregon Health Authority, the Oregon State Hospital (OSH) operates campuses in Salem, Junction City and Pendleton to provide patient-centered, psychiatric treatment for adults from throughout the state who need hospital-level care. The hospital's primary goal is to help people recover from their illness and return to the community. Services include psychiatric evaluation, diagnosis, and treatment, as well as community outreach and peer support.

The OSH Centralized Timekeeping Office, within the Business and Finance department under the CFO/COO, manages timekeeping and payroll integration for all OSH employees. The Centralized Timekeeping Office is dedicated to providing timely, accurate and consistent pay coding and timekeeping, ensuring smooth payroll delivery in compliance with CBA, state policy, and applicable laws and rules.

The primary purpose of this position is to ensure the accurate, consistent, and timely reconciliation of payable hours by monitoring, auditing, and transmitting employee time and attendance information between the Oregon State Hospital (OSH) Electronic Time Management System (ETMS) and the state payroll system.

Key functions include:

• Monitoring and Auditing: Regularly checking and auditing employee time records to ensure accuracy and compliance with policies, procedures, and collective bargaining agreements.

• Transmitting Information: Handling the transmission of time and attendance data between the ETMS and state payroll system.

• Administrative Research and Analysis: Conducting thorough research, analysis, and evaluation to interpret policies, procedures, rules, and collective bargaining agreements.

• Resolving Discrepancies: Identifying and resolving discrepancies in timekeeping records to produce accurate employee payroll.

• Timekeeping Specialists play a crucial role in maintaining the integrity of payroll information, ensuring that employees are compensated accurately and in accordance with various regulations.

Time and Attendance Record Entry

 • Accurate Record Maintenance: Maintain precise timekeeping records for all OSH staff using multiple software systems and programs.

• Independent Work: Operate independently and manage caseloads and multiple OSH and state payroll deadlines efficiently.

• Error Identification and Correction: Identify, audit, and correct scheduling and record entry errors, and report these errors to employee and management.

• Signature Processing: Request and process supervisor signatures on unapproved timesheets.

• Timesheet Correction Processing: Process closed month corrections in the state payroll system.

• Entry Interpretation: Interpret and manually adjust ETMS entries to accurately reflect employee time, ensuring the integrity of the information.

• Inter-departmental Communication: Interact with staff, OSH managers, and