Accounts Payable & Procurement Support

Job Description

Accounts Payable Support:

• Manage and process credit card transactions, including distributing staff credit cards, reviewing, and approving expense reports, and preparing journal entries from imported batches.
• Maintain software systems for user accounts and coding structures, particularly Coupa and Sage Intacct.
• Train staff on the use of AP software and assist with questions regarding expense processes and statuses.
• Process non-credit card billing by ensuring appropriate approval and coding of invoices.
• Open, process, and distribute mailed and emailed invoices to the appropriate departments.
• Research and resolve invoice and statement discrepancies.
• Process various journal entries and perform monthly reconciliations of accounts.

Procurement Support:

• Support procurement activities, including purchase order management, vendor communication, and ensuring compliance with procurement policies.
• Assist with the sourcing and evaluation of suppliers to ensure cost-effective procurement practices.
• Maintain supplier catalogs
• Coordinate with internal departments to meet procurement needs and resolve any issues related to orders.

Qualifications:

• Knowledge of general accounts payable procedures, including GAAP.
• Proficiency in Coupa and Sage Intacct software is highly desirable.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent communication and interpersonal skills to assist and train staff.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Experience in procurement and vendor management is a plus.

Additional Information:

• This is a part-time position with flexible working hours.
• The role may require occasional project-based work across accounting and procurement departments.

If you are a detail-oriented professional with a strong background in accounts payable and procurement, we encourage you to apply for this dynamic role.