Specialist, People Activation Events and Special Projects

Department:

10600 Advocate Aurora Health Corporate - Administration: Human Resources

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

This is primarily a remote role with the ability to attend in-person meetings if needed. Advocate may approve remote workers who reside in the following registered states: AL, AK, AR, AZ, DE, FL, GA, IA, ID, IL, IN, LA, KS, KY, ME, MI, MO, MS, MT, NC, ND, NE, NH, NM, NV, OH, OK, PA, SC, SD, TN, TX, UT, VA, WI, WV, WY.

Pay Range

$32.45 - $48.70

This role supports the development and execution of leadership activation strategies and enterprise events aligned with People & Culture priorities. It focuses on the planning, coordination, and delivery of strategic initiatives and special projects that drive engagement and impact across the organization. The position plays a key role in creating seamless, high-impact experiences across both virtual and in-person formats—including, but not limited to, enterprise-wide events. It involves close collaboration with cross-functional teams to ensure visibility, alignment, and successful execution of initiatives that activate leaders and teammates. This role reports directly to the Director, People Activation, Special Projects & Events.

Major Responsibilities:

• Support the planning and execution of special projects, including enterprise events, strategic initiatives, and internal campaigns. 

• Develop and maintain detailed project plans, status updates, and post-project evaluations to support continuous improvement. 

• Manage project timelines, deliverables, and milestones to ensure timely and high-quality execution. 

• Develop and implement communication plans that drive clarity, alignment, and engagement across project stakeholders. 

• Identify and implement opportunities to streamline workflows and enhance project delivery. 

• Proactively resolve issues that may impact timeline, scope and quality. 

• Provide day-to-day operational support to the Events & Special Projects team, ensuring readiness and responsiveness.  

Licensure, Registration, and/or Certification Required:

None Required

Education Required:

Bachelor’s degree in Project Management, Communications, Marketing, Business Administration, or a related field.

Experience Required:

Typically requires 2 years of experience in project coordination, program support, or administrative roles with exposure to cross-functional teams.  

Knowledge, Skills & Abilities Required:

• Strong organizational and time management skills, with attention to detail.  

• Excellent written and verbal communication skills. 

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., SharePoint, Teams). 

• Ability to manage multiple priorities in a fast-paced environment. 

• Collaborative mindset and a passion for creating meaningful employee experiences. 

• Familiarity with project management tools. 

• Comfort working with senior leaders and cross-functional teams. 

Physical Requirements and Working Conditions:

• Position may require travel and will be exposed to weather and road conditions. 

• Operate all the equipment necessary to perform the job. 

• Exposed to a normal office environment. 

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and