Planner / Scheduler– Project Planner Facility Coordinator

Job Description: Facilities Coordinator / Planner / Scheduler– Project Planner Facility Mgt

Pay:  $60,000-$75,000/year

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.

You may be eligible to participate in a Company incentive or bonus program.

Benefit Information:

ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit:

ABM 2025 Employee Benefits | Staff & Management

Overview

• Position: Facilities Maintenance Planner – Scheduler / Project planner
• Industry: Facilities Management – knowledge in maintenance 
• Location: Miami Garden FL 
• Reports To: Site Operations Manager / Regional Director
• Objective: Ensure the efficient, compliant, and effective planning and scheduling of facility CMMS work order, material procurement, contractor coordination, and project planning to support operational excellence in a fast-paced manufacturing and machinery environment.

 

Key Responsibilities

Schedule & Resource Management

• Develop and maintain detailed work schedules with achievable milestones.
• Track and adjust to meet evolving priorities and minimize operational disruptions.
• Coordinate labor, equipment, and material needs with internal teams and external vendors.
• Maintain KPI’s and reports daily/weekly/monthly
• Support Monthly Operational data and reports

Project Planning & Execution

• Plan, organize, and coordinate facilities-related projects ranging from maintenance upgrades initiatives to mechanical equipment upgrades or replacement.
• Define clear project scope, deliverables, and success criteria with input from cross-functional stakeholders.

Contractor Management

• Lead onboarding and orientation of new contractors and vendors in alignment with ABM’s compliance standards.
• Monitor contractor performance, ensuring timely delivery and quality adherence.
• PO generation through billing via financial systems

Stakeholder Engagement & Communication

• Act as the primary point of contact and coordinator for all project-related inquiries.
• Communicate project updates, risks, and timelines to internal teams, clients, and management.
• Follow up on action items to ensure accountability and progress.

Budget Oversight

• Support the development of project budgets and assist with ongoing expense tracking.
• Ensure financial discipline and that projects remain within approved budget limits.

Quality Assurance & Safety

• Implement quality control measures to uphold ABM’s service standards.
• Conduct site inspections and risk assessments; enforce safety compliance per OSHA and company policies.
• Drive corrective action when performance issues arise.

 

Required Skills & Qualifications

Education & Experience

• Facilities Management, or a related field. Minimum 2 years of experience in project coordination or facilities management, preferably within the manufacturing sector.

Technical Competence

• Proficiency in CMMS (Computerized Maintenance Management System) tools.
• Familiarity with Microsoft Office Suite, project management software 
• Knowledge of facilities maintenance.

Language & Communication

• Bilingual proficiency (English and Spanish preferred) to support a diverse workforce.
• Excellent written and verbal communication skills, including report and presentation preparation.

Core Competencies

• Highly proactive, organized, and detail-oriented.
• Demonstrated dependability and commitment to operational excellence.
• Strong leadership and interpersonal skills with the ability to coordinate across teams.
• Ability to multitask and handle fast-paced, dynamic environments.
• Must be comfortable with on-site inspections, walkthroughs, and face-to-face coordination.

Success Factors

• Drives productivity and project success through accountability and clear follow-through.
• Ensures site operational continuity and supports l