Grant Administrator I - Post Award

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

The Grants Administrator I-Post-Award manages pre-award activities for sponsored projects, including preparation and submission of grant and contract applications. Interprets funding opportunities, coordinates proposal components, develops and ensures budget and compliance accuracy, manages submission timelines, and supports JIT and RPPR requirements through award issuance. Serves as a primary administrative contact for investigators and sponsors on routine pre-award matters.

Job Description:

Responsibilities but not limited to:

• Coordinates and supports overall grant proposal submission process, including budget development for new, non-competing, and competing submissions for an assigned grant portfolio. Prepares progress reports (RPPRs) and JITs.

• Advises PIs of grant policies, due dates for progress reports, and compliance requirements.

• Interprets funding announcements (FOAs, RFPs) and summarizes requirements for PIs.

• Collects and advises on administrative proposal components (bios ketches, other support documents, letters of support).

• Assists investigators with entering proposals in electronic grant portals, ensuring institutional accuracy and sponsor compliance.

• Reviews budget guidelines ensuring that the budget is in compliance.

• Conducts initial compliance screening of proposals (budget and justification, page limits, formatting, indirect cost rates, cost share).

• Requests departmental documentation if voluntary or mandatory cost-share is required.

• Reviews proposal before routing to Signing Official.

• Maintains regular communication with assigned PIs regarding routine submissions and portfolio activities, escalating complex questions to senior staff.

• Serves as primary point of contact with sponsors for routine pre-award questions.

• Maintains advanced proficiency with sponsor submission systems (e.g., NIH ASSIST, Research.gov, Grants.gov, etc.) and trains PIs/staff in their effective use.

 

Team–Related Responsibilities:

•  Works within a team structure under the supervision of a Grant Advisor Team Lead or Manager.

• Participates in daily/weekly meetings to coordinate assignments and progress.

• Updates team trackers in real time to ensure accurate reporting for grant submissions.

• Provides early escalation of risks or delays to the Senior Grant Administrator and to the Grant Advisor Team Lead for redistribution of workload as necessary.

• Participates in team debriefs and continuous improvement discussions following major submissions or closeouts to support team-wide improvements.

• Provides support to team members during absences or periods of high workload.

 

Other Responsibilities:

• Participates in required cross-training on post-award duties to ensure working knowledge of the entire grant cycle.

 

Qualifications:

• Bachelor’s degree preferred.

• 1-3 years of research administration experience required.

• Experience with computer systems required, including web- based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

 

Competencies:

 

Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.

 

Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.

Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations.

 

Written Communications: Ability to communicate clearly and effectively in written