UT Bands Financial Coordinator

Job Posting Title:

UT Bands Financial Coordinator

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Hiring Department:

Sarah and Ernest Butler School of Music

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.

Benefits package:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time 

• Paid holidays 

• Other services and perks.

This job description may not contain of all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply for any role you're personally interested in and excited to drive positive change at the College of Fine Arts.

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work), but is expected to have a strong on-campus presence. FWA arrangements are subject to manager approval and may shift due to changes in business needs. 

Purpose

Responsible for support and services through Bands program development and enhancement. Develops program scope, identifies processes, resources, roles and responsibilities, funding, and contracts development to meet program needs.

Responsibilities

• Operational Oversight and Management:  Coordinate and supervise activities of University Bands office in support of the Director of Bands, maintenance of student database, multiple line telephone system, email correspondence, maintain files, general office functions, supervise student staff assisting with preceding functions.

• Administrative Accounting and Processing: Manages all aspects of accounting and purchasing for the Longhorn Bands, reconciles accounts monthly, accurately tracks expenses; procuring supplies in accordance with state law and university policy; processing payment vouchers, maintaining the Procurement Card, ensuring purchases are made and documented in accordance with university policy. Make timely payments to vendors using the University mainframe system and secondary accounting systems such as Concur and ARMS. Prepare spreadsheets using Microsoft Excel and Adobe PDFs to maintain accurate records of all band accounts.

• Travel management: Arranges travel and hotel reservations for all University Bands ensembles to include Longhorn Marching Band, Longhorn Pep Band, Wind Ensemble, Symphony Band, and Chamber Winds. Processes appropriate paperwork before and after travel, including RTAs and reimbursements, in compliance with university and procedures.

• Student scholarships and service awards: Coordinate and process scholarships and service awards for qualifying students within the Bands Department.

• Assist with special projects: Participate in special projects as assigned by the band faculty.

Required Qualifications

• Bachelor's degree and three years of administrating or coordinating a program.

• Proficiency with a computer including Microsoft Excel and Outlook.

• Required Competencies:

  • Teamwork

  • Effective Communication

  • Accuracy and Attention to Detail

  • Initiative

  • Service Excellence

  • Decision Making and Critical Thinking

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than one year of experience performing complex administrative functions.

• Experience in supervision, particularly in supervising student workers.

• Experience maintaining a database.

• Experience with any or all the following: Concur, ARMS, DEFINE. Proficiency in Excel and Adobe Pro. Familiarity with university policy and procedures.

• Experience with making travel arrangements and processing travel reimbursements. Demonstrated ability in managing complex responsibilities with minimal supervision.

Salary Range

$55,000+, depending on qualifications