Job Description Summary

Job Description

We are the makers of possible 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

SUMMARY JOB DESCRIPTION:

Provides organizational and administrative support to the WW President, IDS. This is a participative, hands-on role that also includes complex administrative responsibilities. This highly-visible position serves as the primary administrative liaison with members of senior management, external stakeholders, and their assistants. The Executive Assistant will work independently under strict deadlines, will manage competing priorities, and must handle multiple tasks efficiently. Ability to work remotely, as appropriate, in an effective manner.

RESPONSIBILITIES:

• Processes incoming calls and determines level of importance and urgency and elevates appropriately
• Processes incoming and outgoing mail
• Handles all administrative matters related to on-site and off-site meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc.
• Maintains daily calendars
• Maintain a high level of confidentiality
• Creates/updates departmental files
• Assembles, compiles and maintains data as directed for regularly scheduled reports and presentations and ad hoc projects
• Schedules business travel and accommodations, and reconciles and maintains expense reports
• Organizes, coordinates and attends staff meetings, as requested, to document all pertinent information either electronically onto a laptop, on flip charts or other forms of note taking
• Creates high quality PowerPoint presentations and Excel spreadsheets and maintains organizational charts
• Reconcile and submit bills for payment
• Ability to handle situations/requests independently, as appropriate

EXPERIENCE & EDUCATION:

• Minimum of a High School Diploma with secretarial school training or equivalent work experience required
• College degree a plus but not a requirement

KNOWLEDGE, SKILLS AND ABILITIES:

• 5+ years’ experience as an Administrative Assistant on an Executive Secretarial/Administrative level
• Experience supporting multiple leaders in a multi-functional, fast-paced environment, preferably at a progressively responsible and/or corporate level

APPROVAL:

THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY ASSOCIATES ASSIGNED TO THIS POSITION. THIS JOB DESCRIPTION IS NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES AND SKILLS REQUIRED OF ASSOCIATES SO CLASSIFIED. I ACKNOWLEDGE MY UNDERSTANDING AND AGREEMENT WITH THE ABOVE JOB DESCRIPTION.

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why Join Us?

A career at BD means being part of a team that values your opinions and contributions and that encourages you to bring your authentic self to work. It’s also a place where we help each other be great, we do what’s right, we hold each other accountable, and learn and improve every day.  

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welc