Junior Executive Receptionist (Floater)

Typical Work Schedule

Mondays to Fridays | Between 8:00 AM and 6:00 PM (based on business needs)

Support a High-Touch Executive Environment

We are seeking a polished, hospitality-driven professional to join our team as a Junior Executive Receptionist (Floater). This is a floater position that provides coverage across multiple reception and workplace locations as business needs require. You'll support reception and conference center operations while creating a seamless experience for executives, employees, guests, and business partners.

As the first point of contact for many visitors and internal stakeholders, you'll manage guest arrivals, coordinate meeting logistics, support workplace hospitality, and maintain a professional front-of-house environment. This role is ideal for someone who thrives in a fast-paced corporate setting, enjoys variety in their day, and can quickly adapt to different teams, locations, and priorities.

Why This Role Matters

This role serves as a key connection point between executives, guests, and workplace operations. As a floater, you'll help ensure consistent, high-quality service by providing seamless coverage wherever it's needed most. Your professionalism, adaptability, attention to detail, and hospitality mindset help create positive experiences while keeping daily operations running smoothly.

What You’ll Do

Executive Reception & Guest Services

• Welcome executives, employees, visitors, and business partners with professionalism and hospitality
• Register guests with building security and manage visitor processes
• Serve as a point of contact for guest inquiries, directions, and special requests
• Maintain a polished and professional reception experience

Conference Center & Meeting Support

• Coordinate conference room bookings and help resolve scheduling conflicts
• Partner with Administrative Assistants and stakeholders to support meeting logistics
• Prepare meeting spaces, ensuring rooms are organized, stocked, and guest-ready
• Coordinate catering requests and support in-room hospitality services
• Ensure AV equipment and conference room technology are functioning properly

Workplace & Administrative Support

• Answer and route calls through the company’s main line professionally
• Support reporting, documentation, and administrative projects as assigned
• Coordinate with facilities, pantry, and cleaning teams to maintain workplace standards
• Provide backup support and cross-functional coverage when needed

Hospitality & Service Excellence

• Anticipate guest needs and accommodate requests whenever possible
• Maintain confidentiality and professionalism in all interactions
• Contribute to a welcoming, organized, and high-service workplace environment

What You Bring

• Strong customer service and hospitality mindset
• Excellent communication and interpersonal skills
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize effectively
• Professional presence and polished demeanor
• Ability to maintain composure in fast-paced environments
• Sound judgment and ability to handle confidential information
• Adaptability and flexibility to support multiple office locations and teams as business needs require 

Qualifications

• Bachelor’s degree preferred
• Minimum 3 years of professional experience in reception, hospitality, executive support, or client-facing environments preferred
• Strong proficiency with Microsoft Office applications
• Flexible schedule based on business needs
• Dependable, punctual, and highly professional

Physical Requirements

• Ability to stand or move throughout reception and conference areas during the workday
• Ability to support meeting room setup and hospitality functions as needed
• Comfortable working in a highly visible, guest-facing environment

Think You’re a Fit?

If you enjoy supporting executives, creating exceptional first impressions, and working in a polished corporate environment, we’d love to hear from you.