Certified Trauma Registrar

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The Certified Registrar is a required component of an ACS verified trauma center. The individual will be responsible for maintaining the current database (Collector Trauma Registry) for the trauma patient population. Reporting to the Trauma program manager, the Registrar will work closely with the Trauma Program Manager, Trauma Medical Director(s), PI Coordinator(s), Injury Prevention and Outreach Coordinator, and Trauma Nurse Clinician to maintain, validate, retrieve, and analyze Trauma Registry data related to the trauma patient’s injuries, diagnoses, procedures, complications and outcomes.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Graduated from an accredited program in Health Information Technology.
2. Completion of Association for the Advancement of Automotive Medicine (AAAM) coding course within one year of hire.
3. Completion of American Trauma Society (ATS) Trauma Registry course within one year of hire.
4. Completion of Certification in RHIT (Registered Health Information Technician) OR RHIA (Registered Health Information Administrator). OR CSTR (Certified Specialist in Trauma Registry) OR CAISS (Certified Abbreviated Injury Scale Specialist).

PREFERRED QUALIFICATIONS:

EXPERIENCE:

1. One year experience in a Health information management department or Trauma Registry department.
2. Previous experience with trauma registry/database systems.
3. Familiarity with ICD-9, ICD–10, AAAM coding, AIS/ISS scoring, TRISS.
4. Completion of CAISS (Certified Abbreviated Injury Scale Specialist).

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Daily reviews the system report logs of the Emergency Department, Operating room schedule, and Hospital admissions report for patients that meet criteria for inclusion in the Trauma Registry.
2. Reviews, analyzes, and interprets information and data on all identified Trauma Registry patients from numerous sources to identify injuries, procedures, complications, and other pertinent trauma registry data.
3. Assumes primary responsibility for concurrent data collection on specified data points.
4. Requests and obtains financial information, including hospital charges, hospital collections, and financial classification from financial services.
5. Reviews, analyzes, and interprets data from all available patient information systems including staff and nursing progress notes and flow sheets, written and dictated anesthesia and operative notes, laboratory and blood bank reports, x-ray and other diagnostic radiographic findings, physical therapy, occupational therapy, speech therapy, and neuropsychiatric progress notes, pathology reports, and autopsy/post mortem data.
6. Reviews and updates all in-patient charts on a daily basis when at all possible.
7. Accurately assigns appropriate codes for all collected information. FIPS Codes, Hospital, Ambulance, and staff Codes, E-Codes, ICD-9 / 10 -CM codes for procedures and injuries, and complication codes.
8. Accurately enters collected data into the Collector Trauma Registry.
9. Meets data completion requirements to facilitate daily, weekly, and monthly Quality improvement activities.
10. In collaboration with the Trauma Program Manager and Trauma Medical Director, ensures compliance with all registry related Level 1 Trauma Center Designation criteria.
11. Provides statistical reporting via downloaded Collector Trauma Registry data to the West Virginia State Trauma and Emergency Care System for inclusion into the State Trauma Registry on a monthly basis. Compiles and submits registry data to the TQIP on a Quarterly and as called for basis. Compiles and submits registry data to TQIP on a quarterly basis.
12. Participates as an integral member of the Multidisciplinary Trauma Performance improvement and patient safety Program. Assists in report generation and registry data validation at all meetings.
13. Represents the Jon Michael Moore Trauma Center in State and National Meetings regarding the Trauma Registry.
14. Reviews requested trauma data with Trauma Program Manager and Trauma Medical Director to assure compliance with Internal Review Board (IRB) for Investigational Study requirements. Provides d