Administrative Specialist

Administrative Specialist (Substation Operations)

Work Location: Butte, MT

Pay range: $17.65 to $33.07 per hour

Employment Status: Regular Full-time

External candidates apply at northwesternenergy.com

Internal candidates apply through iConnect.

About this position:

The Administrative Specialist ensures the integrity of data within Substation Operations. Primarily responsible for gathering, organizing, and tracking relevant data used in Substation Operations. The specialist will analyze substation data to support ongoing efforts to replace and upgrade equipment within substations. Specialist will assist in material procurement, including updating technical specifications, requesting quotes, creating purchase orders, collaborating with vendors, and modifying contracts/purchasing agreements. Additionally, material tracking will be another key duty of the specialist, who will work closely with the substation group to share inventory availability, current delivery schedules and lead times. Other duties include inventory management, and producing data, reports and insights/analytics for NorthWestern Energy leadership and others, as requested.

We offer great benefits:

NorthWestern Energy is a fully regulated electric and natural gas utility serving Montana, South Dakota and Nebraska. We employ over 1,500 amazing people and serve 775,300 customers who are our neighbors in our communities. We are a top employer and offer competitive benefits, including:

• 401K with company match up to 4% and non-elective contribution up to 7%
• Healthcare and wellbeing programs, including dental and vision for you, your spouse and dependents, Health Savings Account (HSA), healthcare and dependent care flexible spending account (FSA)
• Employee Assistance Programs (Offering up to six free counseling sessions, per person, per issue, per year for employees, spouses and dependents to include financial heath)
• Life Insurance (Company pays basic employee policy; spouse, dependent insurance also available)
• Tuition reimbursement
• Competitive pay (Scheduled performance-based wage increases and annual incentive opportunities.)
• Paid company endorsed volunteer opportunities
• Paid parental leave
• Paid bereavement leave
• Paid training opportunities
• Paid time off starting on your first day, plus 11 paid holidays

Benefits may vary by position or as negotiated as part of a collective bargaining agreement.

About this job:

• Plan, maintain and coordinate calendars and schedule various meetings
• Code and process incoming invoices
• Ensure employee time is entered and coded correctly
• Maintain data on material suppliers, costs, delivery lead times, and quality of equipment
• Support equipment forecasting with vendors/manufacturers in relation to NWE's 5-10 Year Plan
• Support equipment purchasing; requesting quotes, creating purchase orders, ensuring orders meet technical specifications, store and organize approval prints, correspond with vendors, etc.
• Support engineering and operational teams by providing timely reports and data on equipment availability and readiness; this includes both stores inventory and materials that are on order.
• Keep accurate records of equipment lifecycle, including purchase, maintenance, and decommissioning; this will include coordination with other departments including compliance and finance
• Analyze data to identify trends in equipment failures, or inefficiencies to help reduce risk across the system
• Propose changes for improving procurement processes, or enhancing overall efficiency in equipment management
• Ensure compliance with safety standards, maintenance regulations, and procurement policies
• Support regulatory compliance by ensuring that the substation equipment is functioning within regulatory and safety standards by monitoring data (inspection data such as oil samples).
• Assist with annual reporting
• Assist in development and implement