Administrative Assistant

Overview

BerryDunn is seeking an Administrative Assistant to provide crucial support to our Practice Groups within our Assurance, Tax, and Advisory Team. This person will report to the Director of Assurance, Tax, and Advisory Services Support (ATATSS), providing administrative support to our ATAT Practice Groups and ATATSS. This individual will assist with a variety of administrative and clerical tasks. As you gain experience and grow within the role, additional responsibilities will be added. The ideal candidate must be reliable, punctual, organized, a team player, and capable of managing multiple priorities in a dynamic environment. This position will sit in our Portland, ME office. You will report to the Director of ATAT Services Support. 

You Will

• Assist with preparing documents and correspondence, such as engagements letters
• Formatting and proofing documents and PPT presentations
• Production, logistics and planning for events, such as: team lunches, PG training days, Staff and intern trainings, virtual meetings. Including, but not limited to:
• Catering (or liaise with office admin to do this)
• Reserving conference rooms, booking blocks of hotel rooms, setting up Teams/Zoom, preparing PPT slide decks, printing materials, etc.
• Conference room preparation (set-up)
• Collaborate with IT for technology assistance. Ability to think outside the box to assist with any technology issues on the fly.
• Virtual meeting production: scheduling Teams/Zoom, breakout rooms, monitoring chat rooms
• Assisting Principals with billing – become a subject matter expert of billing system and how to invoice
• Data entry
• Internal Meetings
• Scheduling
• Note taking
• Creating agendas
• Documenting and distributing meeting outcomes
• Maintain InfoLink Page (SharePoint)
• Document and file storage
• Maintain Practice Group Teams SharePoint files
• Organize and keep documents filed and updated, as needed
• Occasionally provide back-up support to other administrative assistants, as needed
• Other administrative tasks, as needed

You Have

• Knowledge of office systems and procedures
• Ability to adapt in an ever-changing environment
• Excellent time management skills and the ability to prioritize work
• Ability to address issues independently and find solutions without always needing to escalate.
• Attention to detail
• Excellent written and verbal communication skills
• Proficiency in:
• MS Office 365 (MS Word, MS Excel and MS PowerPoint). Experience in SharePoint a plus.
• MS Teams and Zoom
• Adobe Acrobat

Compensation Details

The base salary range targeted for this role is $25.00/hr - $29.00/hr. This salary range represents BerryDunn’s good faith and reasonable estimate of the range of possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications in excess of the minimum requirements for this posting, that applicant is encouraged to apply and a final salary range may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The salary of the finalist selected for this role will be based on a variety of factors, including but not limited to, years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations.

BerryDunn Benefits & Culture

Our people are what make BerryDunn special, and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond what’s expected to support their physical, mental, career, social, and financial well-being. Visit our website for a complete list of benefits and a look into our culture: Experience BerryDunn.

 

We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process or perform essential job functions. Please contact careers@berrydunn.com to request an accommodation.

 

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

 

About BerryDunn

BerryDunn is a client-centered, people-first professional services fi