Senior Administrative Associate

Job Posting Title:

Senior Administrative Associate

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Hiring Department:

Applied Research Laboratories

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

Purpose

Provide complex, high-volume administrative support for the staff, students, and faculty of the Advanced Technology Laboratory (ATL) within Applied Research Laboratories.

Responsibilities

• Make procurements with corporate credit card, complete associated forms, and keep detailed records.

• Prepare various internal departmental forms (Purchase Requests, travel, personnel, shipping, visit requests, etc.). 

• Assist and support Executive Assistant with contract and payroll duties.

• Preparations for in-house visitor meetings, including order and delivery of refreshments/lunch.

• Review and approve timesheets and maintain absent time records.

• Other related functions as assigned.

Required Qualifications

• High school graduation or GED

• Seven years of demonstrated clerical ability including five years at the Administrative Associate level.

• Accuracy in spelling, punctuation, grammar, and proofreading.

• Experience with Microsoft Office applications including Word, Excel, and Access. 

• Applicant must be highly organized and capable of planning and coordinating multiple tasks and managing their time. 

• Requires attention to detail, effective problem-solving skills, critical thinking skills, excellent judgment, clear communication, and the flexibility to pivot between tasks. 

• Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member without daily supervision and effectively communicate with various groups of clients. 

• Able to work in a fast-paced environment under pressure and accept supervision. 

• Regular and punctual attendance. 

US Citizen. Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.

Preferred Qualifications

• Bachelor’s degree

• More than seven years of experience at the Administrative Associate level or higher. 

• Three years of moderate to advanced proficiency using computers and related software such as Word, Excel, and Adobe Acrobat.  Willingness to learn other software applications as necessary. 

• Demonstrated ability to learn quickly and excel. 

• Experience preparing budgets, contract proposals, and/or producing a variety of complex documents with highly technical content. 

• Eligibility for immediate access to classified information. 

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Please mark "yes" on the application question that asks if additional materials are required.  Failure to attach all additional materials listed below may result in a delay in application processing.

Visit our website (www.arlut.utexas.edu) for additional information about Applied Research Laboratories.

UT Austin offers a competitive benefits package that includes:  
·    100% employer-paid basic medical coverage 
·    Retirement contributions  
·    Paid vacation and sick time 
·    Paid holidays 
Please visit our Human Resources (HR) website  to learn more about the total benefits offered.

Salary Range

$52,000-$58,000+/negotiable depending on qualifications.

Working Conditions

• Standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Possible weekend, evening and holiday work

• P