Client Experience Manager (Weekends Required, Flexible Hours) (B2B SaaS)

Job Title: Client Experience Manager

Company Overview:

Prompt is revolutionizing healthcare by delivering highly automated and modern software to rehab therapy businesses, the teams within, and the patients they serve. As the fastest growing company in the therapy EMR space and the new standard in healthcare technology, we’re looking to bring on a Weekend Client Experience Manager to help ensure smooth software releases and exceptional client support coverage during high-impact periods.

This role is an unprecedented opportunity to have an immense impact on our industry leading Client Success Team that ranks 85 Net Promoter Score points higher than our competition (in other words, people love Prompt). We’re looking for someone scrappy, willing to bring new ideas, take on big challenges, and is into doubling down on what works.

We’re doing something special here and this role will be critical in taking Prompt to the next level.

Why work for Prompt?

• BIG Challenges: Here at Prompt, we are solving complex and unique problems that have plagued the healthcare industry since the dawn of time.

• Talented People: Prompt didn't happen by chance, it's a team of incredibly talented and proven individuals who all made their mark before joining forces to build the greatest software on the planet for rehab therapists.

• Healthy Approach: This isn't an investment bank, we work long hours when it's needed, but at Prompt you own your workload and the entire organization takes a liking to smart work (over hard work).

• Positive Impact: Prompt helps outpatient rehab organizations treat more patients and deliver better care with less environmental waste. That means less surgery and less narcotic-based pain treatment, all while turning a paper-heavy industry digital. We aren't enthralled with patting ourselves on the back everyday, but it does feel good :)

The Role:
Our expectation of this role is that you provide customers with weekend support via our email support channel, particularly during biweekly release cycles. You’ll handle incoming tickets, investigate reported issues, identify trends, and collaborate with engineering to log, prioritize, and communicate about issues effectively. You’ll act as the bridge between customer experience and product stability, ensuring a seamless experience for clinics even during fast-moving release windows. Within 6 months, you’ll have established yourself as a key contributor—comfortable supporting both the clinical and billing sides of the software—by demonstrating initiative, technical understanding, and exceptional communication skills. To do this, you’ll need to know a few things…

Key Responsibilities:

• Develop and maintain a deep understanding of our product offerings to effectively respond to incoming customer inquiries across our single-channel support system.

• Provide weekend support coverage via our email support channel, ensuring timely and accurate handling of all customer inquiries and release-related issues.

• Work primarily within the clinical side of the platform while maintaining a working knowledge of billing modules to identify, document, and escalate release-related billing issues.

• Troubleshoot software issues, gather detailed replication steps, and write clear, actionable engineering tickets; collaborate with engineering to prioritize and monitor resolutions.

• Proactively identify and escalate urgent issues that impact production environments or multiple customers.

• Contribute to internal process improvements and knowledge base updates to enhance support efficiency and scalability.

• Promote customer satisfaction and advocate for an exceptional experience by understanding each customer’s unique needs, delivering value in every interaction, and identifying opportunities to enhance our product and service features.

• Take on tasks beyond defined job responsibilities as needed, demonstrating adaptability and a willingness to contribute to broader team goals.

• Collaborate closely with weekday CX and Billing Experience teams to ensure seamless transition of weekend activity and follow-ups.

Minimum Requirements:

• Experience as a Rehab Clinician, such as SLP, OT, PT, COTA, or PTA

• Highly analytical mindset and with superior ability to troubleshoot/test use cases and issues in software

• Proactive, self-motivated, and resourceful learner capable of working independently with limited oversight.

• Experienced in thriving within dynamic work settings that demand adaptability and efficiency

• Ready to embrace a fast-paced environment, wi